Property Maintenance & Urgency Tracking Template

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Maintain the value and condition of your properties with our Property Maintenance & Urgency Tracking template. This tool helps you prioritize and track maintenance tasks across various properties, ensuring that urgent issues are addressed promptly while routine inspections and maintenance are systematically handled.

By implementing this template, you can streamline your property management activities, reduce the risk of costly repairs, and keep your properties in top condition.

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Property Maintenance & Urgency Tracking for Priority Matrix

Property Maintenance & Urgency Tracking in Priority Matrix

Ensure timely and efficient property maintenance by prioritizing urgent tasks and tracking all maintenance activities.

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Proposed Tasks

High Urgency, High Importance

  • Urgent Plumbing Repairs due in 1 day
    ☐ Identify the source of leak ☐ Seal the leak ☐ Check for any other potential leaks
  • Emergency Electrical Repair due in 2 days
    ☐ Identify the source of the electrical issue ☐ Fix the electrical issue ☐ Check for any other potential electrical issues
  • Pest Control due in 1 week
    ☐ Inspect the property for pests ☐ Perform pest control ☐ Document any issues

Low Urgency, High Importance

  • Routine Property Inspection due in 1 week
    ☐ Inspect the building exterior ☐ Inspect the building interior ☐ Document any maintenance issues
  • HVAC System Check due in 1 month
    ☐ Inspect HVAC system ☐ Perform routine maintenance ☐ Document any issues
  • Roof Inspection due in 2 months
    ☐ Inspect the roof for any damages ☐ Perform routine maintenance ☐ Document any issues
  • Parking Lot Maintenance due in 3 months
    ☐ Inspect the parking lot for damages ☐ Repair any damages ☐ Perform routine maintenance

High Urgency, Low Importance

  • Property Cleanliness Assessment due in 3 days
    ☐ Assess the current state of cleanliness ☐ Organize cleaning crew ☐ Inspection post-cleaning
  • Garden Maintenance due in 2 weeks
    ☐ Mow the lawn ☐ Prune the trees ☐ Plant new flowers

Low Urgency, Low Importance

  • Wall Paint Refresh due in 4 months
    ☐ Assess the current state of the paint ☐ Select new paint color ☐ Paint the walls