Property Maintenance Tracker Template

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Keep your properties in optimal condition and ensure tenant happiness with the Property Maintenance Tracker template. This template helps CTOs in the real estate industry manage and monitor maintenance tasks effectively, ensuring timely repairs and high tenant satisfaction.

From critical repairs to budget reviews and regulatory compliance, this comprehensive template covers all aspects of property maintenance. Streamline your maintenance processes and maintain property value with ease.

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Property Maintenance Tracker for Priority Matrix

Property Maintenance Tracker in Priority Matrix

Manage and monitor maintenance tasks across all properties to ensure timely repairs and tenant satisfaction.

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Proposed Tasks

High Impact, Immediate Deadline

  • Critical Repairs due in 1 day
    ☐ Identify the critical repairs needed ☐ Assign maintenance personnel ☐ Procure necessary materials
  • Maintain Regulatory Compliance due in 6 months
    ☐ Review regulatory requirements ☐ Ensure all properties are compliant ☐ Prepare for regulatory inspections

High Impact, Future Deadline

  • Property Inspection due in 2 weeks
    ☐ Schedule property inspection ☐ Prepare inspection checklist ☐ Follow up on the inspection report
  • Tenant Feedback Collection due in 3 weeks
    ☐ Prepare feedback form ☐ Send feedback form to tenants ☐ Analyze feedback data
  • Maintenance Budget Review due in 2 months
    ☐ Review current budget ☐ Identify cost-saving measures ☐ Implement cost-saving measures
  • Property Safety Audit due in 4 months
    ☐ Schedule safety audit ☐ Prepare safety checklist ☐ Follow up on the audit report

Low Impact, Immediate Deadline

  • Non-Critical Repairs due in 1 week
    ☐ Identify non-critical repairs ☐ Assign maintenance personnel ☐ Procure necessary materials

Low Impact, Future Deadline

  • Maintenance Staff Training due in 1 month
    ☐ Identify training needs ☐ Arrange for training resources ☐ Conduct training session
  • Contractor Performance Review due in 3 months
    ☐ Review contractor performance ☐ Provide feedback to contractors ☐ Renegotiate contracts if necessary
  • Maintenance Software Upgrade due in 5 months
    ☐ Identify software upgrade needs ☐ Arrange for software upgrade ☐ Train staff on new software features