Property Maintenance Prioritization and Tracking Project Template

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Efficient property maintenance is key to tenant satisfaction and property upkeep. This template helps property managers prioritize and track maintenance tasks using the Quadrants method, ensuring urgent and important tasks are addressed promptly.

With a clear focus on critical repairs such as plumbing, HVAC, and electrical issues, this template aids in maintaining property standards and preventing issues from slipping through the cracks.

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Property Maintenance Prioritization and Tracking Project for Priority Matrix

Property Maintenance Prioritization and Tracking Project in Priority Matrix

Streamline and track property maintenance tasks to ensure timely and effective issue resolution.

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Proposed Tasks

Urgent and Important

  • Emergency Electrical Issues in Property B
    ☐ Identify the electrical issue ☐ Hire an electrician ☐ Monitor the repair work
  • Immediate Plumbing Repairs in Property A
    ☐ Identify the cause of the leak ☐ Engage a professional plumber ☐ Monitor the repair work
  • Pest Control Services for Property C
    ☐ Engage pest control services ☐ Schedule service dates ☐ Monitor the effectiveness of the service
  • Roof Repair for Property D
    ☐ Identify the cause of the leak ☐ Engage a professional roofer ☐ Monitor the repair work

Important, Not Urgent

  • Annual Fire Safety Inspections
    ☐ Schedule inspections with a fire safety professional ☐ Ensure all properties pass inspection ☐ Address any issues found during inspection
  • Quarterly HVAC Maintenance for all Properties
    ☐ Engage HVAC professional ☐ Schedule maintenance dates ☐ Ensure all systems are functioning properly post-maintenance
  • Routine Property Inspections
    ☐ Plan the inspection schedule ☐ Carry out the inspection ☐ Address any issues found during inspection

Urgent, Not Important

  • Garden Maintenance for all Properties
    ☐ Hire a gardener or landscaping company ☐ Plan a maintenance schedule ☐ Ensure gardens are well-kept and attractive
  • Track and Process Rental Payments
    ☐ Monitor incoming payments ☐ Follow up on late payments ☐ Update financial records
  • Update Property Listings
    ☐ Review current listings ☐ Update information and photos as needed ☐ Monitor inquiries and responses