Property Maintenance Management Template

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Proper maintenance of properties is crucial in the real estate business, and this template helps you organize and schedule all necessary tasks. From plumbing inspections to HVAC maintenance, it covers everything to keep your properties in top condition.

Using this template ensures that all maintenance tasks are completed timely, making your properties more attractive to potential tenants and buyers. This proactive approach can save you from costly repairs in the future and maintain the value of your real estate investments.

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Property Maintenance Management for Priority Matrix

Property Maintenance Management in Priority Matrix

Organize and schedule property maintenance tasks to ensure all properties are well-maintained and ready for viewing or renting.

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Proposed Tasks

Critical Maintenance

  • Plumbing Inspection due in 1 week
    ☐ Check all faucets and pipes for leaks ☐ Inspect toilets for any issues ☐ Check water heater
  • Interior Maintenance due in 1 week
    ☐ Touch up paint ☐ Check all appliances ☐ Inspect interior lighting
  • Fire Safety Check due in 2 weeks
    ☐ Check all fire alarms ☐ Inspect fire extinguisher ☐ Check emergency exit routes

Routine Maintenance

  • Electrical Systems Check due in 2 weeks
    ☐ Inspect all electrical outlets ☐ Check all light fixtures ☐ Inspect circuit breaker
  • Exterior Maintenance due in 6 months
    ☐ Paint touch-up ☐ Check exterior lighting ☐ Inspect doors and windows

Upcoming Maintenance

  • HVAC Maintenance due in 1 month
    ☐ Change air filters ☐ Inspect furnace ☐ Check air conditioning units
  • Pest Control due in 1 month
    ☐ Inspect property for any pests ☐ Schedule pest control service if needed
  • Pool Maintenance due in 1 month
    ☐ Check pool chemicals ☐ Clean pool ☐ Inspect pool equipment

Deferred Maintenance

  • Roof Inspection due in 3 months
    ☐ Inspect for any damages ☐ Clean gutters ☐ Check attic ventilation
  • Landscape Maintenance due in 3 months
    ☐ Trim trees and shrubs ☐ Mow lawn ☐ Check irrigation system