Lease Renewal Prioritization and Tracking Template

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Ensure high occupancy rates and steady cash flow with this Lease Renewal Prioritization and Tracking template. This project uses Priority Matrix to help leasing managers effectively identify, prioritize, and manage lease renewals.

With tasks focused on timely communication, process improvement, and market readiness, this template ensures that lease renewals are handled efficiently, and potential vacancies are minimized.

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Lease Renewal Prioritization and Tracking for Priority Matrix

Lease Renewal Prioritization and Tracking in Priority Matrix

Use Priority Matrix to identify and prioritize lease renewals, ensuring high occupancy rates.

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Proposed Tasks

Urgent and Important

  • Follow up with tenants who have not responded to renewal notices
    Follow up with any tenants who have not responded to their lease renewal notices. Determine if they plan to renew their lease or if the property will need to be marketed to new tenants.
  • Prioritize lease renewals due in 1 week
    Identify and prioritize all lease renewals that are due within the next week. Communicate with tenants to ensure they are aware of the upcoming renewal deadline.

Important but Not Urgent

  • Plan for upcoming vacancies
    Plan for any upcoming vacancies. This includes marketing the property, scheduling viewings, and screening potential tenants.
  • Track lease renewals due in 2-4 weeks
    Track all lease renewals that are due in 2-4 weeks. Begin communication with these tenants to ensure they are aware of their upcoming renewal deadline.
  • Update lease agreements
    Update lease agreements as necessary. This could include updating rental prices, lease terms, or other aspects of the lease agreement.

Urgent but Not Important

  • Evaluate tenant satisfaction
    Evaluate tenant satisfaction to identify areas of improvement and increase lease renewal rates.
  • Review lease renewal process
    Review the current lease renewal process to identify any areas of improvement. Implement changes as necessary to improve efficiency and effectiveness.
  • Send out lease renewal reminders
    ☐ Prepare renewal reminders ☐ Send out reminders ☐ Track responses

Neither Urgent nor Important

  • Monitor market trends
    Monitor real estate market trends to inform lease pricing and marketing strategies.
  • Prepare properties for new tenants
    Prepare any properties that will be getting new tenants. This includes cleaning the property, making any necessary repairs, and ensuring the property is move-in ready.