Lease Renewal Management Template

More real-estate templates

Ensure smooth operations and avoid income loss by effectively managing lease renewals with this comprehensive template. The Lease Renewal Management template helps office managers in the real estate industry to track important lease renewal dates and deadlines, ensuring no critical dates are missed.

By following the structured tasks, you can review lease documents, create a renewal calendar, send notices, negotiate terms, and maintain open communication with tenants. This template also provides guidance on updating lease agreements and property management software, ensuring a seamless lease renewal process.

Get this template on priority matrix

Lease Renewal Management for Priority Matrix

Lease Renewal Management in Priority Matrix

Stay on top of lease renewals and deadlines to avoid income loss and maintain tenant satisfaction.

You can start using Lease Renewal Management or other Real-Estate Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent & Important

  • Create a Lease Renewal Calendar
    ☐ Establish a calendar for all lease renewals ☐ Set reminders for upcoming renewals
  • Maintain Tenant Communication
    ☐ Keep open lines of communication with tenants regarding their lease renewals
  • Review Lease Documents
    ☐ Collect all lease documents ☐ Review the terms of each lease

Important but not Urgent

  • Negotiate Lease Terms
    ☐ Negotiate new lease terms if necessary
  • Update Lease Agreements
    ☐ Update lease agreements with new terms and dates
  • Update Property Management Software
    ☐ Update lease information in property management software

Urgent but not Important

  • Collect Renewal Confirmations
    ☐ Collect lease renewal confirmations from tenants
  • Send Renewal Notices
    ☐ Send renewal notices to tenants 60 days prior to lease expiry

Not Urgent & Not Important

  • Document Lease Renewal Process
    ☐ Document the lease renewal process for future reference
  • Review Market Rates
    ☐ Review current market rates for similar properties