IT Tasks Prioritization and Management Template

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Effectively manage and prioritize your IT tasks to ensure smooth operations in the production of medical instruments and spare parts industry. This template uses the Priority Matrix to help you organize tasks based on their urgency and importance.

With this template, you'll be able to address critical issues promptly, maintain server health, ensure network security, and manage software updates, all while keeping track of inventory and planning for future IT needs.

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IT Tasks Prioritization and Management for Priority Matrix

IT Tasks Prioritization and Management in Priority Matrix

Organize and prioritize IT tasks based on urgency and importance using Priority Matrix.

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Proposed Tasks

Urgent and Important

  • System Performance Monitoring due daily
    ☐ Monitor system performance ☐ Check for any issues
  • Server Maintenance due in 1 day
    ☐ Check server health ☐ Update server software ☐ Perform backup
  • Data Backup due in 2 days
    ☐ Backup all critical data ☐ Check backup integrity
  • Email System Check due in 2 days
    ☐ Ensure email server is running smoothly ☐ Check for any reported issues
  • Software Updates due in 3 days
    ☐ Update all desktop software ☐ Ensure compatibility
  • Website Maintenance due in 3 days
    ☐ Check website for any issues ☐ Update website content if necessary
  • Cloud Storage Check due in 1 week
    ☐ Check cloud storage for any issues ☐ Ensure all data is backed up properly
  • Network Security Audit due in 2 weeks
    ☐ Review firewall settings ☐ Update antivirus software ☐ Check for any security breaches

Important, Not Urgent

  • Hardware Inventory Check due in 1 week
    ☐ Check for any hardware needing replacement ☐ Update hardware inventory list
  • Database Optimization due in 2 weeks
    ☐ Optimize database for performance ☐ Check for any data issues
  • Training Session for New Software due in 3 weeks
    ☐ Prepare training materials ☐ Conduct training session
  • IT Policy Review due in 1 month
    ☐ Review current IT policies ☐ Update policies if necessary
  • IT Budget Review due in 1 month
    ☐ Review current IT budget ☐ Plan for next year's budget
  • Prepare IT Report due in 1 month
    ☐ Prepare monthly IT report ☐ Share report with management
  • Software License Renewal due in 1 month
    ☐ Check for any software licenses expiring soon ☐ Renew licenses
  • IT Risk Assessment due in 1 month
    ☐ Conduct IT risk assessment ☐ Address any identified risks
  • Disaster Recovery Plan Review due in 2 months
    ☐ Review disaster recovery plan ☐ Update plan if necessary

Urgent, Not Important

  • Help Desk Support due daily
    ☐ Respond to help desk tickets ☐ Resolve issues
  • New Equipment Installation due in 1 week
    ☐ Install new equipment ☐ Test for functionality
  • IT Infrastructure Diagram Update due in 2 weeks
    ☐ Update IT infrastructure diagram ☐ Share updated diagram with team