IT System Upgrades and Maintenance Tracking Template

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Maintain a robust IT infrastructure by meticulously tracking all system upgrades and maintenance tasks. This template helps IT Infrastructure Architects in the packaging materials and thermoforming products industry to ensure no task is overlooked, leading to improved system performance and reduced downtime.

By using this template, you can systematically manage server hardware upgrades, network security updates, data backups, and more, ensuring your IT infrastructure runs smoothly and efficiently.

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IT System Upgrades and Maintenance Tracking for Priority Matrix

IT System Upgrades and Maintenance Tracking in Priority Matrix

Ensure smooth IT operations by tracking system upgrades and maintenance tasks efficiently.

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Proposed Tasks

Critical Upgrades

  • Monitor System Performance - ongoing
    ☐ Set up system monitoring tools ☐ Analyze performance data ☐ Identify and address performance issues
  • Upgrade Server Hardware - due in 1 week
    ☐ Identify outdated hardware ☐ Procure new hardware ☐ Install new hardware
  • Update Network Security - due in 2 weeks
    ☐ Review current security measures ☐ Identify potential vulnerabilities ☐ Implement security updates
  • Test Disaster Recovery Plan - due in 2 months
    ☐ Review disaster recovery plan ☐ Perform disaster recovery test ☐ Update plan based on test results
  • Conduct IT Risk Assessment - due in 2 months
    ☐ Identify potential IT risks ☐ Analyze risk impact and likelihood ☐ Develop risk mitigation strategies

Routine Maintenance

  • Backup Data - due in 2 days
    ☐ Identify data for backup ☐ Perform backup ☐ Verify backup integrity
  • Clean Server Rooms - due in 1 month
    ☐ Schedule cleaning ☐ Supervise cleaning process ☐ Inspect post-cleaning
  • Replace Old Cables - due in 6 weeks
    ☐ Identify old and faulty cables ☐ Procure new cables ☐ Replace old cables

Non-critical Upgrades

  • Test System Upgrades - due in 1 week
    ☐ Identify upgrades to test ☐ Perform system tests ☐ Analyze test results
  • Upgrade Operating Systems - due in 3 weeks
    ☐ Identify systems for upgrade ☐ Test upgrade on non-critical system ☐ Roll out upgrade
  • Upgrade Software Applications - due in 1 month
    ☐ Identify software for upgrade ☐ Test upgrade on non-critical system ☐ Roll out upgrade

Infrastructure Improvement

  • Train IT Staff on New Procedures - due in 2 weeks
    ☐ Develop training materials ☐ Conduct training sessions ☐ Assess staff understanding
  • Review IT Vendor Contracts - due in 2 weeks
    ☐ Identify contracts for review ☐ Review contract terms ☐ Negotiate contract changes
  • Create IT Inventory - due in 3 weeks
    ☐ Identify items for inventory ☐ Record inventory data ☐ Verify inventory accuracy
  • Document IT Procedures - due in 1 month
    ☐ Identify procedures to document ☐ Write procedure documentation ☐ Review and approve documentation
  • Develop IT Budget - due in 1 month
    ☐ Review current IT spending ☐ Identify future spending needs ☐ Create budget proposal
  • Improve Network Infrastructure - due in 2 months
    ☐ Identify areas for improvement ☐ Design improved network ☐ Implement network improvements
  • Improve Server Efficiency - due in 2 months
    ☐ Analyze server performance ☐ Identify areas for improvement ☐ Implement server improvements
  • Implement New IT Policies - due in 2 months
    ☐ Develop new policies ☐ Communicate policies to staff ☐ Enforce new policies
  • Create IT Infrastructure Roadmap - due in 3 months
    ☐ Identify future IT needs ☐ Develop infrastructure plan ☐ Present roadmap to stakeholders