IT Projects Tracking and Prioritization Template

IT Projects Tracking and Prioritization in Priority Matrix

Prioritize and track your IT projects efficiently using the Quadrants method to ensure critical tasks are addressed first.

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Proposed Tasks

Urgent and Important

• Implement Network Security Update - due in 1 day
  ☐ Review current network security protocols ☐ identify vulnerabilities ☐ implement required updates
• Perform Regular System Backups - due in 1 week
  ☐ Review backup schedule ☐ perform system backups ☐ verify backup integrity
• Upgrade Server Infrastructure - due in 2 weeks
  ☐ Identify outdated servers ☐ plan for hardware upgrades ☐ schedule downtime for upgrades
• Ensure IT Compliance - due in 2 weeks
  ☐ Review compliance requirements ☐ ensure IT systems and processes are compliant ☐ document compliance efforts
• Manage IT Risks - due in 1 month
  ☐ Identify potential IT risks ☐ develop risk mitigation strategies ☐ implement risk management measures

Important, Not Urgent

• Plan for Cloud Migration - due in 3 weeks
  ☐ Identify suitable cloud providers ☐ analyze cost and benefits ☐ prepare migration plan
• Develop IT Budget - due in 4 weeks
  ☐ Review previous IT expenditures ☐ forecast future IT needs ☐ prepare budget proposal
• Create IT Policies - due in 6 weeks
  ☐ Identify areas needing new policies ☐ draft policies ☐ review and approve policies
• Develop IT Strategy - due in 2 months
  ☐ Analyze current IT capabilities ☐ identify future IT needs ☐ develop long-term IT strategy
• Improve IT Service Delivery - due in 9 weeks
  ☐ Review current service delivery processes ☐ identify areas for improvement ☐ implement process improvements

Urgent, Not Important

• Resolve Helpdesk Tickets - due in 2 days
  ☐ Review open tickets ☐ assign to IT staff ☐ follow-up on resolution
• Conduct IT Staff Performance Review - due in 2 days
  ☐ Review performance metrics ☐ conduct review meetings ☐ provide feedback and set goals
• Organize IT Training - due in 3 days
  ☐ Identify training needs ☐ schedule training sessions ☐ prepare training materials
• Manage IT Incidents - due in 3 days
  ☐ Monitor IT systems for incidents ☐ manage incident response ☐ document incidents and responses
• Handle IT Requests - due in 4 days
  ☐ Receive IT requests ☐ assign requests to IT staff ☐ follow-up on request fulfillment

Not Urgent, Not Important

• Audit Software Licenses - due in 1 month
  ☐ Inventory current software licenses ☐ identify unused or expired licenses ☐ plan for renewals or cancellations
• Evaluate New IT Tools - due in 5 weeks
  ☐ Research new IT tools and technologies ☐ evaluate potential benefits and costs ☐ recommend tools for adoption
• Review IT Vendor Contracts - due in 7 weeks
  ☐ Review current vendor contracts ☐ evaluate vendor performance ☐ negotiate contract renewals or terminations
• Plan for IT System Downtime - due in 2 months
  ☐ Identify systems needing downtime ☐ plan for minimal disruption ☐ communicate downtime schedule
• Review IT Infrastructure - due in 10 weeks
  ☐ Review current IT infrastructure ☐ identify areas for upgrade or replacement ☐ plan for infrastructure changes