Email Management and Task Prioritization Project Template

More it-management templates

Improve your IT team's efficiency by transforming emails into manageable tasks. This template guides you through selecting, installing, and configuring email management software to ensure no important request or query is missed.

From identifying the right software to training your team and monitoring usage, this project template ensures a seamless transition to a more organized and responsive email management system.

Get this template on priority matrix

Email Management and Task Prioritization Project for Priority Matrix

Email Management and Task Prioritization Project in Priority Matrix

Turn emails into actionable tasks to ensure prompt and efficient management of IT requests and queries.

You can start using Email Management and Task Prioritization Project or other It-Management Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Task 1: Identify Email Management Software (Due in 1 week)
    ☐ Research available email management software ☐ Compare features and pricing ☐ Select suitable software
  • Task 2: Purchase Email Management Software (Due in 2 weeks)
    ☐ Contact software vendor ☐ Process purchase
  • Task 3: Install Email Management Software (Due in 3 weeks)
    ☐ Download software ☐ Install software ☐ Test software functionality
  • Task 4: Configure Email Management Software (Due in 4 weeks)
    ☐ Set up email accounts ☐ Configure task creation settings ☐ Test task creation

Important, Not Urgent

  • Task 5: Train IT Team on Software Usage (Due in 5 weeks)
    ☐ Organize training session ☐ Conduct training ☐ Address any queries
  • Task 6: Monitor Software Usage (Due in 6 weeks)
    ☐ Check software usage ☐ Identify any issues ☐ Resolve issues
  • Task 7: Gather Feedback on Software (Due in 7 weeks)
    ☐ Ask for team feedback ☐ Analyze feedback ☐ Implement necessary changes

Urgent, Not Important

  • Task 8: Continual Software Maintenance (Ongoing)
    ☐ Monitor software performance ☐ Update software as required ☐ Handle any software issues
  • Task 9: Regular Team Updates on Software Changes (Ongoing)
    ☐ Notify team of any software updates ☐ Explain new features ☐ Address any queries

Neither Urgent nor Important

  • Task 10: Regular Review of Task Prioritization (Ongoing)
    ☐ Review task priority setup ☐ Adjust priority settings as necessary ☐ Ensure tasks are being prioritized effectively