Property Management Task Tracker Template

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Stay on top of your property management duties with our Property Management Task Tracker template. This tool helps Assistant Property Managers prioritize and allocate time to critical tasks, ensuring no deadlines are missed.

From tenant screening to rent collection, property maintenance, and compliance, this template covers all essential aspects of property management, allowing you to manage your workload effectively and reduce stress.

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Property Management Task Tracker for Priority Matrix

Property Management Task Tracker in Priority Matrix

Efficiently manage property tasks to meet deadlines and ensure smooth operations.

You can start using Property Management Task Tracker or other Real-Estate Project Templates with Priority Matrix in just a few steps:

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Proposed Tasks

Critical & Immediate

  • Rent Collection due in 2 days
    ☐ Send rent reminders ☐ Collect rent ☐ Deposit rent to the bank
  • Tenant Screening due in 1 week
    ☐ Review tenant applications ☐ Conduct background checks ☐ Interview potential tenants
  • Emergency Response due in 1 week
    ☐ Coordinate emergency repairs ☐ Communicate with affected tenants ☐ Review emergency response plan

Critical & Not Immediate

  • Property Maintenance due in 3 weeks
    ☐ Inspect property ☐ Arrange for repairs ☐ Follow up on ongoing maintenance
  • Lease Management due in 1 month
    ☐ Review lease agreements ☐ Renew leases ☐ Update lease records
  • Compliance due in 1 month
    ☐ Ensure property compliance with laws ☐ Update licenses and permits ☐ Address any compliance issues

Not Critical & Immediate

  • Tenant Move-Out Process due in 1 week
    ☐ Inspect property condition ☐ Return security deposit ☐ Update tenant records
  • Property Marketing due in 2 weeks
    ☐ Update property listings ☐ Respond to inquiries ☐ Schedule property showings

Not Critical & Not Immediate

  • Vendor Management due in 3 weeks
    ☐ Review vendor contracts ☐ Coordinate with vendors for services ☐ Process vendor payments
  • Budgeting due in 2 months
    ☐ Prepare annual budget ☐ Review expenditure ☐ Plan for capital improvements