Property Management Prioritization Template

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Efficiently manage multiple properties by prioritizing maintenance tasks and other issues based on their urgency and importance. This template utilizes a Priority Matrix to help Strata Managers address critical matters promptly, ensuring tenant satisfaction and smooth property operations.

By following this template, you can streamline your property management processes, reduce response times for urgent issues, and maintain high standards of service for property owners and tenants alike.

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Property Management Prioritization for Priority Matrix

Property Management Prioritization in Priority Matrix

Prioritize property maintenance and issues based on urgency and importance for effective management.

You can start using Property Management Prioritization or other Real-Estate Project Templates with Priority Matrix in just a few steps:

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  2. Start adding your items to the matrix
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Proposed Tasks

High Impact, Urgent

  • Emergency Plumbing Repair - Property A (due in 1 day)
    ☐ Assess damage ☐ Contact plumber ☐ Inform tenants
  • Elevator Repair - Property N (due in 2 days)
    ☐ Contact repair service ☐ Inform tenants
  • HVAC Repair - Property H (due in 3 days)
    ☐ Contact repair service ☐ Inform tenants
  • Utility Bill Payment - Property T (due in 3 days)
    ☐ Review bills ☐ Make payments
  • Pest Control - Property F (due in 1 week)
    ☐ Contact pest control ☐ Inform tenants

High Impact, Not Urgent

  • Property Inspection - Property I (due in 1 week)
    ☐ Schedule inspection ☐ Review report
  • Tenant Move-in - Property O (due in 1 week)
    ☐ Prepare property ☐ Meet with new tenant
  • New Tenant Screening - Property Q (due in 1 week)
    ☐ Review applications ☐ Conduct interviews
  • Annual Fire Safety Inspection - Property B (due in 2 weeks)
    ☐ Schedule inspection ☐ Notify tenants ☐ Review report
  • Security System Update - Property M (due in 2 weeks)
    ☐ Contact security service ☐ Inform tenants
  • Lease Renewal - Property E (due in 1 month)
    ☐ Contact tenant ☐ Prepare lease documents
  • Parking Lot Maintenance - Property L (due in 1 month)
    ☐ Schedule maintenance ☐ Inform tenants
  • Renovation - Property R (due in 2 months)
    ☐ Plan renovation ☐ Hire contractors

Low Impact, Urgent

  • Tenant Complaint - Noise Disturbance - Property C (due in 2 days)
    ☐ Contact offending tenant ☐ Follow up with complainant
  • Rent Collection - Property J (due in 5 days)
    ☐ Send reminders to tenants ☐ Collect rent
  • Appliance Replacement - Property S (due in 1 month)
    ☐ Order new appliance ☐ Arrange installation

Low Impact, Not Urgent

  • Property Cleaning - Property K (due in 2 weeks)
    ☐ Arrange for cleaning service ☐ Notify tenants
  • Landscaping - Property G (due in 2 months)
    ☐ Arrange for landscaping ☐ Notify tenants
  • Routine Maintenance - Property D (due in 3 months)
    ☐ Schedule maintenance ☐ Inform tenants
  • Roof Inspection - Property P (due in 3 months)
    ☐ Schedule inspection ☐ Review report