Property Maintenance Management Project Template

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Efficient property maintenance is crucial for real estate management. This template helps you prioritize and track maintenance tasks across various properties, ensuring timely completion and maintaining property condition.

By utilizing this template, you can effectively manage urgent repairs, routine inspections, and scheduled maintenance tasks, keeping all properties in top shape and enhancing tenant satisfaction.

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Property Maintenance Management Project for Priority Matrix

Property Maintenance Management Project in Priority Matrix

Prioritize and monitor maintenance tasks across properties to ensure timely completion and optimal condition.

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Proposed Tasks

High Priority & Urgent

  • Urgent Plumbing Repair - Property A due in 1 day
    ☐ Identify the issue ☐ Contact plumber ☐ Monitor repair
  • Emergency Electrical Issue - Property C due in 2 days
    ☐ Identify the issue ☐ Contact electrician ☐ Monitor repair
  • Roof Repair - Property E due in 1 week
    ☐ Identify the issue ☐ Contact roofer ☐ Monitor repair
  • Fire Safety Check - Property K due in 1 week
    ☐ Schedule check ☐ Monitor check ☐ Ensure satisfactory completion
  • Lift Servicing - Property N due in 1 week
    ☐ Schedule servicing ☐ Monitor servicing ☐ Ensure satisfactory completion
  • Window Replacement - Property I due in 2 weeks
    ☐ Identify the issue ☐ Contact window repair service ☐ Monitor replacement

High Priority & Not Urgent

  • Routine Inspection - Property B due in 2 weeks
    ☐ Notify tenants ☐ Conduct inspection ☐ Document findings
  • Security System Check - Property O due in 3 weeks
    ☐ Schedule check ☐ Monitor check ☐ Ensure satisfactory completion
  • Parking Area Maintenance - Property S due in 3 weeks
    ☐ Identify issues ☐ Contact maintenance service ☐ Monitor maintenance
  • AC Servicing - Property D due in 1 month
    ☐ Schedule servicing ☐ Monitor servicing ☐ Ensure satisfactory completion
  • Painting - Property H due in 1 month
    ☐ Schedule painting ☐ Monitor painting ☐ Ensure satisfactory completion
  • Lighting Maintenance - Property T due in 1 month
    ☐ Identify issues ☐ Contact maintenance service ☐ Monitor maintenance
  • HVAC Maintenance - Property M due in 2 months
    ☐ Schedule maintenance ☐ Monitor maintenance ☐ Ensure satisfactory completion

Low Priority & Urgent

  • Bathroom Maintenance - Property R due in 2 weeks
    ☐ Identify issues ☐ Contact maintenance service ☐ Monitor maintenance
  • Kitchen Maintenance - Property Q due in 1 month
    ☐ Identify issues ☐ Contact maintenance service ☐ Monitor maintenance

Low Priority & Not Urgent

  • Carpet Cleaning - Property F due in 3 weeks
    ☐ Schedule cleaning ☐ Monitor cleaning ☐ Ensure satisfactory completion
  • Pest Control - Property J due in 3 weeks
    ☐ Schedule pest control ☐ Monitor pest control ☐ Ensure satisfactory completion
  • Pool Maintenance - Property L due in 1 month
    ☐ Schedule maintenance ☐ Monitor maintenance ☐ Ensure satisfactory completion
  • Garden Maintenance - Property G due in 2 months
    ☐ Schedule maintenance ☐ Monitor maintenance ☐ Ensure satisfactory completion
  • Furniture Replacement - Property P due in 2 months
    ☐ Identify furniture needs ☐ Order furniture ☐ Monitor delivery and setup