Communication Tracking for Strata Management Template

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Ensure effective and organized communication in strata management by centralizing all interactions with tenants, contractors, and property owners. This template helps strata managers keep track of important messages and updates, ensuring no communication is overlooked.

From updating contact information to scheduling regular updates and handling emergency communications, this template covers all the essential tasks to keep your strata management running smoothly.

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Communication Tracking for Strata Management for Priority Matrix

Communication Tracking for Strata Management in Priority Matrix

Centralize and manage all your communications with tenants, contractors, and property owners efficiently.

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Proposed Tasks

Urgent and Important

  • Task 1: Update Contact Information
    ☐ Verify current contact information of all tenants, contractors, and property owners ☐ Update any outdated information ☐ Create a master list
  • Task 4: Track Maintenance Requests
    ☐ Record all maintenance requests from tenants ☐ Track progress of each request ☐ Communicate status updates to relevant parties
  • Task 6: Handle Emergency Communications
    ☐ Develop a protocol for emergency communications ☐ Test the protocol

Important, Not Urgent

  • Task 10: Gather Feedback
    ☐ Develop a method to gather feedback from tenants, contractors, and property owners ☐ Analyze feedback for improvements
  • Task 2: Set Up Email Templates
    ☐ Create standard email templates for common communication topics ☐ Review and revise as needed
  • Task 3: Schedule Regular Updates
    ☐ Establish a schedule for regular updates to tenants and property owners ☐ Plan content for the next update
  • Task 5: Document Contractor Communications
    ☐ Record all communication with contractors ☐ Store contracts and other important documents
  • Task 7: Organize Property Owner Communications
    ☐ Record all communication with property owners ☐ Store contracts and other important documents

Urgent, Not Important

  • Task 8: Update Tenant Handbook
    ☐ Review and update tenant handbook ☐ Distribute updated handbook to tenants
  • Task 9: Create FAQ Document
    ☐ Compile frequently asked questions from tenants, contractors, and property owners ☐ Create a FAQ document