Introduction to Priority Matrix: How to prioritize tasks and emails

Video presented by Hai Nguyen

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- Eisenhower Matrix Unleashed: Bid confusion goodbye. Priority Matrix will transform your priority communication and action. Clarity will be your new norm.

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Video transcription (46:17.12) Stop scroll

0.48s good morning everyone we'll go ahead and
2.20s get started thank you so much for being
4.24s here today I want to let you know that
6.00s this webinar is recorded and so uh I'll
8.92s be sharing the recording with everyone
10.84s afterwards and then also in the chat
13.40s section here in the teams webinar you
15.40s can send messages and so if you have any
18.48s questions uh during the webinar or if
20.68s you have any questions around use cases
22.92s please feel free to send a message there
25.12s and I'll take a look at it afterwards
27.28s and I'd be happy to answer them thank
28.96s you so much
30.68s my name is high win I'm co-founder of
32.80s affluence to company behind pry Matrix
35.64s uh so my goals today is one to help you
39.40s understand the basics of pry Matrix help
42.04s you become more effective and efficient
43.88s at prioritizing tasks projects and
45.76s emails help you envision what your work
47.92s and life success may look like with pry
49.88s Matrix and then lastly and perhaps most
52.56s importantly help you understand 20% of
55.12s the features in PR Matrix that would
56.76s give you 80% of the
58.44s benefits I'm going to make the
1:0.20 assumption that most of you are
1:1.56 relatively new to the Software System um
1:4.12 and so we'll be talking a little bit
1:5.80 about the fundamentals behind the
1:7.56 software as well as how to use the basic
1:10.04 features in our web application as well
1:12.96 as our teams and Outlook Integrations um
1:16.16 I do want to mention that you we do
1:18.24 cover other topics with the webinars and
1:20.76 so if there's something here that you're
1:22.32 missing definitely check out some of our
1:24.16 other
1:25.80 webinars so let's start with the
1:27.80 challenges that I've seen customers face
1:30.04 over and over again um over the past
1:32.32 decade or so I've talked to thousands of
1:34.16 customers and interestingly the
1:37.08 challenges remain the same uh first
1:39.52 there's three reasons customer come to
1:41.04 part Matrix to be better at keeping
1:43.20 track on the status of work across many
1:45.36 areas of responsibilities and then
1:47.52 secondly to create alignment across team
1:50.20 members so then everyone knows what's
1:51.96 important and then thirdly to take back
1:54.32 controls of emails and meetings and so
1:56.28 what that means is that um you're
1:57.84 actually able to focus on key Tas
2:0.40 as opposed to being always chasing that
2:3.20 last task that you know you were
2:4.88 assigned
2:5.76 to and interestingly um it's just as
2:9.16 important to look at what happens when
2:10.88 we don't prioritize and uh the reason I
2:14.00 bring this up is because I'm constantly
2:16.32 tackling this myself because you know I
2:19.08 have just so many things on my plate at
2:20.52 any point in time it's so challenging
2:22.92 and anytime that I find myself not
2:25.24 focused on the most important task I
2:27.68 find that I start losing sight on what's
2:30.16 important and and end up working on the
2:32.28 wrong things and so you could get really
2:33.92 deep into the woods every single day and
2:36.88 work on things that don't truly matter
2:39.40 and then at the same time you start
2:40.72 feeling busy but you're not meeting your
2:42.32 goals right that's because we're um just
2:45.88 working down the wrong path and we're
2:47.64 not working on things that are truly
2:48.96 important and then lastly you're
2:50.96 completely overwhelmed by emails and
2:52.52 meetings and so I get hundreds of emails
2:54.84 per day it's very very difficult to be
2:56.84 on top of that and so for me I always
2:58.60 try my best to prioritize those most
3:0.80 important emails to make sure that I
3:3.00 actually uh will get to them at some
3:7.72 point so party Matrix is a comprehensive
3:11.16 email priority and project management
3:13.32 software and it helps at three different
3:15.44 levels I think uh at the individual
3:17.48 level it helps you prioritize your most
3:19.88 important task and emails every single
3:21.68 day when part Matrix was first created
3:24.44 15 years ago it was a software for
3:26.72 individuals and so what it did was it
3:28.76 helped an individual prioritize their
3:30.72 task and then over time what happens is
3:33.60 that we start realizing wait a minute if
3:35.88 you're able to prioritize your task
3:38.04 imagine if you can prioritize if you can
3:40.68 actually show those priorities to your
3:42.28 team members and then be able to see
3:44.80 their priorities and so that's how part
3:46.64 Matrix helps teams become aligned on not
3:49.52 just personal priorities but ACR across
3:51.68 team priorities and then lastly as party
3:54.56 Matrix is used within your organization
3:56.84 and as you create more and more projects
3:58.80 and use it over over years perhaps it
4:2.00 creates what's called a single source of
4:3.48 Truth to help everyone become more
4:5.04 efficient and more effective so imagine
4:7.24 being able to understand what's not just
4:8.84 priority today but what was priority in
4:11.52 the past right and so the whole goal of
4:13.88 patrix is to be able to give you that
4:16.56 insight and that visibility on what's
4:18.36 truly important at any moment in
4:21.20 time so what makes patrix better is that
4:24.24 first we're the only party M we're the
4:26.44 only software that's Microsoft 365
4:29.40 security certified in the teams app
4:31.96 Outlook app and web app um and we're
4:34.92 actually very very deeply integrated
4:37.00 into teams Outlook and co-pilot now you
4:39.88 don't have to be a Microsoft user to use
4:41.88 prot Matrix the software solution works
4:44.56 completely independently of the
4:46.12 Microsoft ecosystem but if you use
4:49.12 Microsoft um Office 365 or the like then
4:54.44 party Matrix is actually so deeply
4:56.08 integrated that you have to you know
4:57.80 pretty much get our team's Outlook in
4:59.40 the
5:0.40 we're also one of the very very first uh
5:3.36 solution integrated into Microsoft
5:5.12 co-pilot and if you don't know what that
5:6.56 is it's essentially just Microsoft AI
5:8.84 where you can just talk to their Ai and
5:11.08 you can actually ask it to do stuff
5:12.68 inside pry Matrix so that's really
5:14.16 really powerful I won't be showing that
5:16.00 today but if you're interested in that
5:18.28 for Enterprise organization definitely
5:20.12 reach out to us thirdly party Matrix
5:23.04 focuses solely on prioritization front
5:25.76 and center every step of the way um and
5:27.96 so when I show you the product you'll
5:29.32 see that you know the way we approach
5:30.92 prioritization is meant to be very
5:32.84 visual now I know that you know for the
5:36.08 the people who are here today and the
5:37.44 people listening to this webinar
5:38.56 afterwards you guys have probably seen
5:40.48 every task management uh software under
5:43.16 the sun right and there's just thousands
5:44.84 of them so many project management
5:46.76 software there's thousands of them but
5:48.96 what's really interesting is at the end
5:50.80 of the day it doesn't matter what the
5:53.08 software is it matters how you use it
5:55.60 and how you think about priorities and
5:57.44 so we are focused on a very specific
5:59.64 specific approach to prioritization uh
6:2.72 which again I'll walk you through but
6:4.32 you'll see that's front and center for
6:6.00 everything that we
6:7.16 do and then fourthly party Matrix
6:9.76 provide what I call people Centric
6:11.24 collaboration as well being able to
6:13.56 understand what priorities are within
6:15.48 context is so important so you're always
6:18.56 thinking about what you have to work on
6:20.00 in the context of uh projects but also
6:23.04 in the context of people what do I have
6:25.04 to do for this person what do I have to
6:26.68 do for my manager what do I have to do
6:28.20 for my colleague and so I was try to
6:29.80 show you that as well and then lastly
6:31.76 party Matrix is available as a standard
6:33.88 software um as a service solution but
6:36.48 also we have a HIPPA compliant solution
6:39.00 for healthcare Life Sciences as well as
6:41.36 an Azure government Cloud solution for
6:43.32 state and local governments and then of
6:45.36 course we have Enterprise Solutions on
6:47.28 private hosting so again you know many
6:49.84 of you will start the software at the
6:52.12 SAS and and stay there but for those
6:54.68 within your organization if you're
6:56.04 looking for some of these other options
6:58.36 definitely reach out to us we' be happy
6:59.88 to explain them to
7:1.16 you so what makes protom Matrix
7:3.36 effective is that it does three things
7:5.52 it helps you understand what needs to be
7:7.08 work on now what you should work on
7:9.44 later what are the things you should
7:11.04 delegate and one thing to realize is
7:14.08 that priorities are constantly shifting
7:16.72 right it's not a static thing it's a
7:18.96 dynamic thing now you can think of goals
7:23.00 maybe they're a little bit more static
7:24.40 right you don't have you don't have a
7:25.56 new annual goal every week but working
7:28.48 towards that goal might be very very
7:30.24 different and so uh being able to be
7:32.40 flexible on that is so crucial so the
7:34.96 way it works with petrix is it offers
7:36.88 one place where everyone can go to to
7:40.20 know exactly what needs to be done and
7:43.72 one thing I want to know you know after
7:45.88 this webinar or as you're listening to
7:47.40 this is that when you use pry Matrix you
7:50.52 should be able to achieve these things
7:52.12 that I'm talking about and if you're not
7:54.64 then we're we're doing it wrong right
7:57.52 and so the way you're using it might not
7:59.60 be as effective so if you find that
8:1.24 there's any challenges around
8:3.68 understanding these aspect that I'm I'm
8:6.12 U mentioning definitely reach out to us
8:8.40 to uh request assistance that's what
8:10.48 we're here
8:12.04 for so let's talk about the fundamentals
8:14.80 behind prot Matrix so there's a famous
8:17.00 quote attributed to former President
8:18.76 Eisenhower what is important is seldom
8:21.08 urgent and what is urgent is seldom
8:22.96 important now what I really like about
8:24.84 this quote is that it breaks down all
8:27.16 these things that we work on into the
8:28.68 two dimensions of urgency and importance
8:31.76 and what's fascinating is that a lot of
8:33.88 us you know myself included were
8:36.00 constantly being bombarded by urgent
8:38.52 things you know that last email that
8:40.64 that came in um a message from a
8:42.52 customer a message from your teammate
8:44.12 said hey can you look at this can you do
8:45.64 this and so forth and you know I I
8:47.84 struggle with that every single day the
8:50.36 question is is that the most important
8:52.40 thing that you need to work on at this
8:54.20 moment in time and more often than not
8:56.96 the answer is no that last email that
8:59.04 just came in is not the most most
9:1.08 important email you if you could answer
9:3.24 only one email it probably isn't that
9:5.48 last email that came in right it's
9:6.96 another email that's hidden under the
9:9.08 other 15 emails that you have and so if
9:11.72 you think about your task if you think
9:14.40 about everything you have to do uh we
9:16.68 tend to struggle with understanding
9:19.20 where we should spend our time and
9:20.60 instead we usually do that last thing in
9:22.88 is first thing out and so that last task
9:25.12 that person assigned to you is the one
9:26.52 that you end up working on that last
9:28.24 email that comes in is the email that
9:29.68 you respond to so there's something
9:32.40 called the Eisenhower Matrix that
9:34.04 responds out of this particular
9:35.52 philosophy it's just a simple yet
9:37.76 powerful time management framework that
9:39.80 helps you prioritize based on importance
9:41.64 and urgency and in instead of having one
9:44.24 long to-do list you categorize
9:45.96 everything into four quadrants based on
9:48.68 again the dimensions that I have the
9:50.24 important and Urgent the important and
9:51.84 not urgent and so on and then thirdly
9:54.48 what it does is it helps you prioritize
9:56.20 your task or at the very least it gives
9:58.88 you visibility on what are the things
10:1.84 that you should be working on if you
10:5.00 actually were to think about where the
10:7.16 best allocate your resources so those
10:10.32 four quadrant become the do now right
10:13.12 the things you should truly be spending
10:14.68 your effort on at any point in time the
10:17.76 plan quadrants those are the important
10:19.44 but not urgent the things you should
10:20.72 start thinking about whenever you have
10:22.88 the extra bandwidth and then the not
10:25.08 important but urgent perhaps you could
10:26.92 delegate that to somebody else um you
10:29.00 know your personal assistants or a
10:31.92 another team member whose priorities are
10:34.76 those particular tasks or not do them at
10:37.68 all and then lastly instead of looking
10:40.52 at anything that's not important or not
10:41.96 urgent you have what's called your inbox
10:44.08 this is where you track all those things
10:46.20 that you might have to do but you don't
10:48.56 know exactly where it fits in
10:50.56 yet so now this is a very simple
10:53.56 exercise but imagine if you take out a
10:55.96 piece of paper at this moment and start
10:57.68 writing down all those things you have
10:59.00 to do
10:59.80 right initially it will be a list and so
11:2.12 you have the things at the very top all
11:3.84 the way to the bottom you have maybe 15
11:5.60 things or so now my challenge to you is
11:9.32 take those tasks and put it into this 2
11:11.92 by two Matrix these various buckets the
11:14.00 important urgent bucket the important
11:15.52 but not urgent bucket and so forth
11:18.32 then that's how when you start your day
11:21.32 you should look at that that Matrix and
11:24.76 understand where you can best time spend
11:27.04 your time and
11:28.08 effort the next part is where it's
11:30.16 really fascinating ask all your
11:32.52 co-workers to do the exact same
11:34.92 exercise then walk around the office and
11:37.56 start comparing notes and the magic that
11:40.84 comes from this simple exercise is
11:43.08 coming to an agreement or realization
11:46.20 even that maybe your priorities aren't
11:48.76 the same as your co-worker priorities
11:50.48 which isn't might not be the same as
11:51.92 your manager's priorities which might
11:53.56 not be the same as your client's
11:55.52 priorities and which might not be the
11:56.84 same as your executive team's priorities
11:59.28 and that is where it is so interesting
12:1.84 so many of us go and plan our day and
12:5.08 plan our tasks and plan our goals within
12:7.64 the silo of our
12:9.36 own you know list but instead we don't
12:12.56 really we rarely get the chance to
12:14.20 compare the notes and make it easy to
12:16.72 actually look at everyone's
12:18.52 priorities so the four quadrant
12:20.44 Eisenhower Matrix create alignment
12:22.40 because it forces you to prioritize from
12:24.16 the beginning again if you brought that
12:26.36 to-do list with 15 items in one one list
12:29.24 and show to your co-workers you may or
12:31.80 may not see those alignment or
12:33.64 misalignment that easily and because
12:35.40 you're like oh yeah I have the same 15
12:36.92 items but the difference is how they fit
12:39.48 within the bigger picture and what I
12:42.24 think is the most fascinating thing
12:43.84 about using petrix isn't about
12:46.76 necessarily finding what everyone agrees
12:48.72 on it's discovering disagreements on
12:52.16 what should be a priority when it isn't
12:54.36 and this is where patrix creates the
12:58.04 most value at any point in time um so
13:1.88 you know if we are not aware of all
13:5.52 these mismatches in Prior priorities
13:7.80 then we wouldn't be able to talk about
13:9.12 them and so um when I think about party
13:11.68 Matrix and when I give customers
13:14.64 guidance on how to best use patrix I
13:17.44 always think of patrix as a
13:19.28 communication tool so what that means is
13:21.68 that you are looking at it as a way to
13:23.48 communicate your priorities to your
13:24.88 co-workers and then vice versa and then
13:27.60 always be looking at petric every single
13:29.76 day to ensure that you guys are
13:31.40 constantly aligned and being able to
13:33.80 share the same part Matrix to your
13:35.92 external clients and have them
13:38.40 understand and come to agreement as well
13:40.36 is just such a powerful
13:43.40 thing a couple of key tips and ideas uh
13:46.44 right before I jump into the the
13:48.12 presentation the product presentation
13:50.52 one if everything's important and Urgent
13:53.28 then nothing is important and Urgent if
13:55.48 you take all those 15 items that you
13:57.20 wrote down and you put them all in
13:58.52 quadrant one then you've done nothing
14:0.36 good right um instead my rule of thumb
14:3.00 is 20% or 25% no more than 20 to 25% can
14:7.56 be in quadrant one because that forces
14:9.84 you to make those hard
14:11.72 choices use party Matrix to sync up on
14:14.80 goals with team members um there's no
14:16.80 reason why you have to stick with one as
14:18.44 an H Matrix in fact in general my advice
14:21.72 is to create multiple matricies uh
14:24.16 depending on the needs that you have and
14:26.00 so that could be on each project you
14:28.24 work on each goal you have each
14:30.52 initiative um or each each team that you
14:33.36 work with and then you now have these
14:35.84 matrices that you can use to talk to
14:38.28 others and able to clearly clearly
14:40.64 communicate exactly uh what everyone
14:43.88 considered to be
14:45.32 priorities regularly assess uh reassess
14:49.36 and adjust your strategy based on
14:50.84 results if you have party Matrix and you
14:53.24 start working on the things in q1 but
14:55.00 you find that you're not moving the
14:56.12 needle then maybe the way you prioritize
14:58.84 is is not optimal and so that gives you
15:1.20 a chance to go and reflect and see are
15:3.52 we working on the right things uh
15:5.44 similarly party Matrix gives you these
15:7.44 reports that let you see where team
15:9.24 members are spending their time are team
15:11.08 members spending the time on Q2 or Q3
15:14.20 instead of q1 well so know to have that
15:16.96 visibility makes it so easy to fine-tune
15:20.16 your
15:21.32 approach one of the strategies I've seen
15:23.72 very successful and I continue to give
15:26.20 this as a a general advice which is
15:29.16 project your party Matrix project onto
15:31.96 the big screen during your team meetings
15:34.00 it is so easy such a trivial exercise
15:36.56 you have a project called team
15:38.16 priorities within those team priorities
15:40.04 you write down everything that you know
15:41.76 if you're the manager you go and write
15:43.36 down all the things that that's on the
15:45.16 plate for everybody and then you have
15:46.48 one central place you project on the
15:48.44 screen then when you go through and you
15:50.24 have your discussions and your meetings
15:52.08 you can truly talk about the things
15:54.68 that's in quadrant one and then again if
15:56.80 you identify topics that not there now
16:0.36 you've suddenly uncovered issues that
16:2.72 you weren't aware of
16:5.28 Prior um other resources available so if
16:8.04 you go to our website
16:9.44 webinars we do have webinars recording
16:12.64 posted there and also upcoming webinars
16:15.12 um and then also I do want to encourage
16:17.04 anyone to reach out to us at any point
16:18.76 in time help Des at if you
16:21.36 have any particular questions around the
16:22.72 software implementation Etc with that
16:25.60 I'm going to go ahead and jump into a
16:27.16 demo of the software and and again my
16:29.56 goal here is to give you some guidance
16:31.64 on features in pry Matrix 20% of the
16:34.08 features that gives you 80% of the value
16:36.44 it won't be comprehensive I won't be to
16:38.52 show you every feature and that's
16:39.80 something that you can explore on your
16:41.04 own but uh hopefully this will be
16:43.16 helpful and if you do have questions
16:45.76 around specific features feel free to
16:47.76 send it in the chat and I'd be happy to
16:49.32 take a look
16:51.36 at okay and now I have my patrix open um
16:55.64 so this is the web app so patrix works
16:57.68 on every single major platform this a
16:59.60 desktop app for Windows Mac you can use
17:2.64 the web app obviously from any browser
17:5.44 also you have the application inside
17:7.20 teams and inside Outlook and so on I
17:9.76 generally show the web app because the
17:11.36 web app is universal right doesn't
17:12.88 matter what platform you're on you can
17:14.40 always go to or go to
17:17.44 and click on the web app
17:20.24 as you can see front and center is the
17:23.08 four quadrants like I mentioned for us
17:25.52 using the four quadrants is the core of
17:27.80 what P Matrix is all about everything
17:30.24 that you do should not be a list it
17:32.04 should be within the context of an
17:34.56 additional Dimension so in this case
17:37.04 importance and urgency as you can see
17:39.56 the top left is do now do later delegate
17:42.08 an
17:43.08 inbox now let me give you a sense of a
17:45.40 structure of Prometrics on the leftand
17:47.32 side this is your list of projects and
17:50.40 so um you can think of projects as being
17:53.92 again something like you know your
17:55.72 personal priorities might be a project
17:58.04 your team prior priorities might be a
17:59.76 project your goals for 2024 might be a
18:2.56 project and so on and so on so there's
18:4.80 no reason why you can't have 10 20 30
18:7.72 projects in my main account and my work
18:10.08 account I have more than 300 projects
18:12.16 and that's perfectly okay because they
18:14.88 each are defined for that specific
18:17.44 purpose and in fact it helps me stay
18:18.92 organized a little bit more instead of
18:20.72 having one super super big Matrix to see
18:24.24 everything now um when I select a
18:26.76 project again I have the four quadrants
18:28.44 and let just say I want to create a task
18:30.36 so one of the tasks I have to do
18:31.80 obviously is follow up with webinar
18:35.76 participants and then when I type a task
18:38.24 in patrix I can actually just go and say
18:41.04 do tomorrow at 2 pm um and so we use
18:44.44 what's called natural language to
18:46.36 understand what you type in there and
18:48.52 when I say do tomorrow 2 p.m what
18:51.08 happens is patrix will automatically
18:53.28 create the task and then on the right
18:55.68 hand side here it'll set the due date
18:57.44 for me and it uses my local time to set
19:0.24 the the due date uh the due time um so
19:3.80 when I select this task and after I
19:5.88 create it the right hand side becomes
19:7.80 What's called the item details and this
19:9.92 is where you can add additional
19:11.40 information around the task itself in
19:14.16 general you don't have to add too much
19:16.32 right and when you're first starting PR
19:18.00 Matrix your task might just be the item
19:20.64 name and the due date and so forth but
19:23.40 as you use prod Matrix more you might
19:25.16 want to go and add notes or subtask or
19:28.12 effort Etc but that's completely
19:30.20 optional so when we think about the 20%
19:33.04 of the features within the item details
19:35.64 that I think you should use I'm going to
19:37.08 go through them right now first there's
19:39.16 something called star so when you star a
19:42.24 task for example let's say I click on
19:43.96 that star right there it puts a star on
19:46.16 the icon as well what happens is that it
19:50.16 pushes to this task to the top of that
19:52.52 list within the quadrants so if you have
19:55.56 five tasks starring isn't that
19:57.60 necessarily useful right because you can
19:59.28 easily see them but as you have 50 or
20:2.28 100 you want to know what are the things
20:4.40 that you should care about every single
20:6.08 day and so for me personally what I do
20:8.32 is I would star maybe five to 10 tasks
20:11.32 within a critical project that I have
20:13.68 and then I would star specific projects
20:15.92 maybe five to 10 active project at any
20:17.96 point in time it allows me to jump in
20:20.44 and find out exactly what's on my plate
20:22.68 at any point in time so I really like
20:24.64 the star option for that reason and then
20:27.28 below that you actually have icons
20:29.16 so icons is a very visual way to
20:31.84 actually choose sort of a representation
20:34.24 for this particular task one area that
20:36.72 I've seen customer use quite a bit is
20:38.68 actually the color coding so red yellow
20:41.48 green might be just three very simple
20:43.48 options for you to go and build to
20:46.08 signify that this task is on schedule or
20:48.12 not on schedule
20:49.60 Etc below that you have ownership so
20:52.76 when you think about a task in a
20:54.88 personal priority project May par me
20:57.12 tricks U Maybe I'm always the person
21:0.00 responsible for a task but in the team
21:1.92 environments the owner might be somebody
21:3.96 different right and so you could have
21:5.84 you know your team of five you might
21:7.76 have multiple people responsible for
21:9.32 different things and so for example
21:10.88 let's say if I want to delegate this to
21:12.48 another person I simply click on that
21:14.76 and then change their Avatar and so now
21:17.04 you can see that within the Matrix
21:18.72 itself their avatar shows up they can
21:21.20 upload their picture if needed but in
21:23.20 this case e represents the initial of
21:25.48 their their name and so if I were to
21:27.84 have this project with a bunch of task
21:30.04 in it it is very easy for me to see okay
21:33.36 Eugenia has uh this particular these
21:36.20 particular items do in this particular
21:38.24 quadrant and if I was a manager I could
21:41.08 be able to uh see whether or not the
21:43.64 right people are assigned to the right
21:45.88 task to the right of that you have due
21:48.88 dates and reminders and these two uh
21:52.56 features I think are the most powerful
21:54.84 and should be the most used features
21:57.24 when you use prot Matrix
21:59.12 so if you think about your task and you
22:1.56 think about the concept of urgency if
22:4.52 you don't have due dates how would you
22:6.20 know if something's urgent or not right
22:8.88 and so for me um every time I create a
22:11.72 task and it's an important task I always
22:13.88 set a due
22:15.00 date the due date may not always be
22:17.68 accurate right and I might have to
22:19.16 change it but that's okay inside PR
22:21.88 Matrix you're able to change the due
22:23.52 dates you're able to update them you're
22:25.36 able to um modify them and then per
22:28.00 Matrix offer a record of all those
22:30.12 changes for me so when I create a task
22:32.44 and I assign to a coworker that's again
22:34.56 an important task I always set the do
22:36.56 date for that reason and if the task is
22:38.24 overdue and we need to reschedule it
22:40.36 we'll reschedule it and now we can see
22:42.32 okay you know what this is reschedule um
22:44.72 and I can see the record of all those
22:46.12 changes or if the coworker changes the
22:48.20 due dates I see a record of that as well
22:51.60 now what's the difference between due
22:52.64 dates and reminders let's just say if
22:54.96 you have to work on um a really
22:57.40 important project and so for example
22:59.32 taxes were due um a while back and so
23:2.40 imagine you work on taxes and it's due
23:4.16 on April 15th so you set the due date
23:6.24 April 15th and then you wait until April
23:8.52 15th to get started that's not going to
23:10.40 work so well right and so the way it
23:12.68 works is then maybe you want to set a
23:14.68 reminder ahead of time that says remind
23:17.28 me to work on these the taxes a week
23:19.56 prior or better yet remind me on a
23:22.48 weekly basis until I get this done so in
23:25.76 this particular case let's just say I
23:27.32 have the due date here May second at the
23:29.60 very bottom here I'm going to say Remind
23:32.04 me daily again PR Matrix uses natural
23:35.52 language to interpret that and now on a
23:37.88 daily basis I'll get a reminder until I
23:40.64 get this task done when I have again
23:44.12 important task I always set due dates so
23:47.24 for example let's say I need to follow
23:48.96 up with a customer I would say due in
23:51.04 one month and remind me monthly now on a
23:53.84 monthly basis patrix will send me a
23:56.00 reminder it says hey you got to work on
23:57.88 this task and if I don't get around to
23:59.68 it next month it'll send me a reminder
24:1.56 again it's so powerful so useful um and
24:5.24 you should definitely use it for every
24:7.20 single thing that is critical within
24:9.56 your work
24:11.16 pipeline um below that you have the chat
24:13.56 section and the chat section as you can
24:15.24 see I'm interacting with it right but
24:16.84 it's also a place for you to interact
24:18.40 with your co-workers so it's like a
24:20.28 whole conversation it's you can think of
24:21.80 it as like an email thread or if you use
24:24.16 you know communication software like
24:25.60 Microsoft teams it's just like a teams
24:27.36 communication but it's within the
24:29.36 context of that task and I think that's
24:31.80 actually a very understated um uh
24:35.20 capability because you know when you
24:37.48 think about your emails or your chat or
24:40.88 um conversations you're jumping all over
24:42.88 the place you're talking about 10
24:44.36 different things and so later on when
24:46.24 you need to review whether or not you
24:48.48 know or review what you talked about and
24:50.28 so forth It's virtually impossible
24:52.28 because you didn't stay on topic so the
24:54.88 chat within one particular item helps
24:56.88 you have all the everything within one
24:59.48 context and so um when you have again an
25:2.92 important task and you're assigned to a
25:4.76 coworker and you have a conversation
25:6.40 there what's nice about it is when
25:8.00 someone else comes in they can review
25:9.68 that chat and understand exactly what
25:12.12 everything that's been talked about the
25:14.64 notes section is where you can add
25:15.88 additional information around the task
25:17.36 you can also add subtasks if needed and
25:19.80 then finally the resources section is
25:21.48 where you can upload files documents or
25:24.12 emails related to this task and so I'll
25:26.84 walk I'll show you that in just a moment
25:28.36 moment so that's the item details in a
25:31.36 nutshell um essentially it's a place for
25:33.60 you to add additional information around
25:35.24 it again the two most important features
25:37.48 being the due dates and the reminders
25:39.36 and then starting the task if needed so
25:42.20 now let's talk about projects so as I
25:44.08 mention on the left hand side here I
25:45.84 selected my personal priorities but I
25:48.20 can click on here and I can choose
25:50.16 another project for example my team
25:52.12 priorities again if you plan to use part
25:54.64 Matrix in a team environment I highly
25:56.76 recommend that you create a project
25:58.60 called team priorities for that that
26:0.60 purpose when I select this project for
26:2.76 the first time on the right hand side
26:4.96 the project details open and here I can
26:7.80 click on this and change my project name
26:9.76 if needed I can star this project if
26:12.24 needed just like how worked with task
26:14.56 when I start a project it pops to the
26:16.28 top of my list and so for me personally
26:19.12 I have five to 10 star project at any
26:21.08 point in time more than that then it's
26:23.52 like you know the same concept of
26:25.40 important urgent right if everything's
26:27.40 important urgent then nothing is so if I
26:29.48 start all my projects then none of them
26:31.24 are starred in for lack of better words
26:33.40 so I start only the active ones that
26:35.60 helps me jump to them very
26:37.32 easily below that you have team members
26:39.80 and so this is where you can have
26:41.20 different team members within every
26:42.68 single project so if you're a manager
26:45.00 and you have five projects or five
26:46.76 direct reports you might have all five
26:48.44 within here but you might have another
26:50.68 project where you only have one or two
26:53.24 people on Etc so fed Matrix gives you
26:55.16 complete flexibility on whom you want
26:57.72 within every every single project and
26:59.92 then right below that you have the
27:1.40 quadrant names and the quadrant colors
27:3.88 so I showed you the Eisenhower Matrix so
27:6.52 where we say do now do later delegate
27:9.16 and inbox but petric gives you infinite
27:12.20 customization so you can actually change
27:14.48 the name of these quadrants you can
27:15.84 change the color of these quadrants to
27:17.96 meet the needs within your own team
27:20.12 within your own
27:21.92 organization um a couple of thoughts on
27:24.72 the quadrant names what happens is uh we
27:27.68 actually have pre-made templates that
27:29.88 lets you uh use PR Matrix for different
27:32.96 purposes for example instead of actually
27:34.80 using is Matrix you might use PR Matrix
27:37.40 what called the impact effort right and
27:40.24 so what are the things that are low
27:42.28 effort but high impact so that helps you
27:45.20 identify again tasks that are high
27:47.32 priorities by using different dimensions
27:49.68 and so um this infinite customization
27:52.40 makes it possible for you to use patrix
27:54.68 in ways that make sense to
27:56.60 you one thing that's really useful about
27:59.16 per Matrix 2 is the ability to save
28:2.00 anything that you create as a template
28:4.24 so if you have um a project and you
28:7.44 start customizing these different
28:9.72 quadrant names you can go to the top
28:11.80 right here and explore all the ways in
28:13.76 which you can work with these projects
28:15.60 one of them being save project as
28:17.32 templates which allows you to actually
28:19.64 uh recreate The Matrix very very easily
28:22.68 without having to go and retype any of
28:24.92 those things again what's really awesome
28:27.44 too is that that if you have a matrix
28:29.96 with a lot of task in it you can
28:31.76 actually save the whole thing as a
28:33.76 template
28:35.12 so an example might be a client
28:37.92 onboarding process right or an employee
28:40.56 onboarding process and you create the 50
28:42.84 tasks you have to do you save it as a
28:44.76 template then the next time you don't
28:46.56 have to recreate those tasks you just
28:48.00 launch it from the template set the
28:49.68 start dates and then all the due dates
28:51.40 will be propagated forward for you
28:52.84 automatically very very powerful way to
28:55.56 save you time and
28:57.04 effort so that's how a project can be
28:59.80 customized Now to create a project is
29:1.80 pretty simple you click on Project here
29:3.96 choose create project and then as I
29:6.76 mentioned um you can always just do a
29:9.16 blank project which is the basic
29:10.80 Eisenhower Matrix but once you go here
29:13.48 you can actually change the template
29:15.08 type to something else and so we have a
29:16.72 couple of templates here that you can
29:18.00 choose from out of the box at the same
29:21.04 time if you go back here you can click
29:23.20 on what's called public templates and
29:25.04 you can actually choose from a larger
29:26.72 list of templates that we have and then
29:28.60 on our website we actually have hundreds
29:30.72 of templates you can choose from and so
29:33.00 that's an infinite number of things you
29:35.40 can do within the four quadrant uh
29:37.84 approach itself and then as I mentioned
29:40.24 how you if you save your own templates
29:42.04 you can click on my templates and then
29:43.64 choose a template that's created within
29:45.72 your own organization so over time as
29:48.68 you use prod Matrix more and more it you
29:51.68 can adapt it to work the way you want it
29:53.80 to work and then at the very last uh the
29:57.32 least but not last class we have to
29:58.76 create with AI option where essentially
30:1.48 what happens is instead of creating a
30:3.08 blank Matrix from to start with you
30:5.56 simply type in your goal example I want
30:8.44 to be promoted this year or uh example
30:11.64 um I want to get a raise uh or I want to
30:14.72 improve our process you type in that
30:17.20 goal here you click next and prod Matrix
30:19.36 will generate a series of tasks for you
30:21.72 based on those goals so after this call
30:24.72 definitely try to explore this if you
30:26.88 think that would be helpful as a way for
30:28.72 you to actually get started with PR
30:30.44 Matrix much more
30:32.32 readily okay now let's go back to pry
30:35.72 Matrix here um as I mentioned you know
30:38.48 typically a good starting point is to
30:40.76 create a project for your personal
30:42.40 priorities because at the end of the day
30:44.76 if you can be successful with PR Matrix
30:46.88 everything else will fall into place
30:48.48 right um I wouldn't recommend that you
30:50.32 know when you start P Matrix you go
30:51.80 super ambitious and try to do everything
30:54.40 instead focus on your success and then
30:56.72 your team success and then organization
30:58.52 of success as part of the step-by-step
31:0.52 process and so I generally recommend
31:2.72 creating several projects my personal
31:5.24 priorities my team priorities um I've I
31:8.60 always set a goal project for myself
31:10.72 mostly because it helps me stay align
31:12.88 and so when I go to my goal project for
31:14.88 example I Chang the quadrant name to
31:16.96 long-term goals short-term goals anti-g
31:19.36 goals and catch all just as a way for me
31:21.96 to make sure that I'm always working
31:24.68 towards the big
31:26.92 picture now when I mentioned earlier
31:29.40 around party Matrix sending you due
31:31.16 dates a reminders and so forth all that
31:33.96 happens within the home view so when you
31:36.04 click on the home view it's the place
31:38.08 where you typically start your day in PR
31:39.84 Matrix here in the alert section you get
31:42.88 um information around tasks that are
31:45.24 relevant to you example if you're using
31:48.36 it in a team environment perhaps someone
31:50.68 delegated you a task right that will
31:52.52 show up here in the alerts or a task
31:54.64 that you delegate to a coworker is
31:56.56 completed that will show up here in the
31:58.48 alerts or the due date triggered or the
32:0.96 reminders trigger and so when you start
32:3.56 here you'll see that you know for
32:4.96 example I have 49 alerts here I can see
32:7.76 okay these are the 49 things that
32:9.16 require my attention I can click on each
32:11.24 of them and see the changes for for each
32:13.60 I can also jump to my agenda which is a
32:16.20 timebase version and so if you set due
32:19.08 dates on your task and you go to agenda
32:21.20 it helps you see what's coming up what
32:23.20 are the things that's happening um
32:24.88 tomorrow or later this week and also
32:27.32 what are some of things that happened
32:28.68 yesterday that requires your
32:31.08 attention pry Matrix provides a lot of
32:34.04 visibility across all your projects as
32:36.12 well so when you go to a view like the
32:38.40 agenda or my items here it shows you
32:41.44 tasks across all of your party metrics
32:44.08 so we talked about how party Matrix um
32:46.84 has all these different projects and for
32:48.96 me again personally I have 300 plus
32:51.16 projects I don't actually have to click
32:54.44 through every single project um that's
32:56.60 the the the best part I can actually see
32:59.08 everything that's relevant to me by
33:1.04 going through all the various views
33:2.48 inside Prometric um the most
33:5.04 comprehensive view is What's called the
33:6.52 search view so if you click on the
33:8.20 search view here it shows you everything
33:10.56 across all of your p matrics and then
33:13.04 when you click on filter here you can
33:15.16 actually change all the uh ways in which
33:17.56 you can find the information that you
33:19.08 need now when you first use party Matrix
33:22.52 you won't have to worry about this part
33:24.52 but what I want to show you here is that
33:26.56 as you master part Matrix and then
33:28.52 you're using prot Matrix and have
33:30.32 thousands of items or hundreds of items
33:32.48 PR Matrix gives you unprecedented
33:34.32 visibility on everything that you need
33:35.96 and so you don't have to worry about
33:37.16 that and then as you mark task is done
33:39.72 um you can actually go here and find
33:41.52 reports on what are the things you
33:43.76 finished last quarter or last year or
33:46.56 what are the things you assigned to
33:47.92 various folks Etc so our ability to take
33:51.32 all that data and helps you make sense
33:52.80 of it is is actually um a very important
33:56.20 feature okay so now um I do want just to
33:59.80 quickly highlight that you know if
34:1.48 you're exploring P Matrix there's a lot
34:3.68 of capabilities here on the left-and
34:5.64 side that I won't be um talking about
34:8.48 but you know if you're use a p Matrix
34:10.04 you'll you'll see them in the future
34:12.52 such as Gant charts and calendars
34:15.44 Etc okay so now I'm going to go ahead
34:18.48 and switch gear a little bit and talk
34:19.96 about email management so a lot of
34:22.00 customers come to party Matrix because
34:23.68 they struggle with email prioritization
34:26.60 um prior party Matrix has a very very
34:28.76 powerful integration with uh Microsoft
34:31.92 Outlook that helps you turn any email
34:34.04 into a task so for example let's say I
34:36.84 have an email here so the first thing
34:38.36 you want to
34:39.44 do um let's say you have an email here
34:43.04 uh that you have open if you click on
34:44.96 apps you can actually go and click at
34:47.44 apps and search for party Matrix turn
34:50.44 emails into task which is our Outlook
34:52.96 Integrations when you have this
34:54.72 installed and you click on this icon
34:56.96 here you're able to take any email and
34:59.48 choose prioritized
35:2.72 email now if you're like me and you get
35:5.40 a lot of emails every single day one of
35:7.64 the things that we'd struggle with or
35:9.08 I'd struggle with is what do I do when
35:12.24 it's an important email and I need to
35:13.92 answer it right well the most obvious is
35:16.08 you just start it um but then afterwards
35:19.12 what happens if you have not five start
35:21.88 emails but 50 start emails or 100 start
35:24.68 emails then where do you start then and
35:26.92 so not only that it's very difficult to
35:29.20 actually um remember a starred email
35:32.16 from a while ago and so I you know I I'm
35:35.32 guilty as as charge which is I have a
35:37.92 lot of emails that are starred um as
35:41.12 well but the problem is I can't find the
35:43.76 ones that I really need to answer so the
35:46.00 way it works in perm Matrix is when I
35:47.56 choose to prioritize an email it gives
35:49.88 me the option to capture the email but I
35:52.80 can put it within the appropriate
35:55.64 Matrix so if I got an email from a
35:58.84 certain customer maybe I want to
36:1.04 prioritize in one project and I have
36:3.32 emails from um someone internal I can
36:6.60 actually prioritize it in another
36:9.00 project and so forth and not only that I
36:11.32 can choose what quadrant it goes in and
36:13.20 so now instead of actually just flagging
36:15.68 that email I'm organizing into specific
36:18.80 projects specific quadrants in fact I
36:21.16 can even assign this email to another
36:23.40 person so that's very very useful if you
36:26.64 have um an extra Journal email and now
36:28.68 you need to assign to the coworker and
36:30.84 then you set a due date again the due
36:32.80 date being the most powerful thing to
36:36.00 ensure that people know this is
36:37.80 important but it's also urgent and then
36:39.72 ensuring that they get notifications
36:41.68 when that task is due and all you have
36:43.72 to do is Click capture email and when
36:45.96 you do what happens is that it creates
36:48.32 the task the item details opens it looks
36:51.12 exactly like the item details inside per
36:53.08 Matrix I can modify this as needed I can
36:55.56 add notes um and then if you click in
36:57.72 the resources section that email will be
37:0.24 uploaded to here and now your coworker
37:3.12 can open the email directly from PR
37:6.60 Matrix uh one of the things I want to
37:8.48 mention to is one of the things that
37:10.20 makes PR Matrix for Outlook unique is
37:12.36 the ability for you to attach emails to
37:14.40 an existing task um I'm not aware of any
37:17.00 other Outlook integration out there that
37:18.44 does this but let's just say I get an
37:20.28 email but what I want to do instead is
37:22.24 actually integrate it and attach it to
37:24.20 an existing task instead of clicking
37:26.12 prioritize email I open P Matrix and now
37:29.60 um if a customer is following with
37:31.08 something I can actually search for my
37:33.08 item in P Matrix here and then hover
37:35.60 over that item and click attach now I
37:37.92 can attach multiple emails documents PDF
37:40.48 presentation links and all that within
37:43.48 one single task giving me one central
37:46.00 place to stay extremely organized and
37:48.60 and effective and making sure that you
37:50.44 know I'm not losing track of all of
37:52.20 these emails that all fit together in
37:54.24 one single
37:55.76 context um the one thing I do want to
37:58.36 mention with patrix is that it is
38:0.96 infinitely linkable so what that means
38:2.76 is you can actually link all these tasks
38:4.48 together and if you need to build Gant
38:6.12 charts and so forth we actually let you
38:7.80 do dependencies and related items Etc
38:11.52 all within the resources
38:13.36 section so that's how email
38:15.36 prioritization works um and I have a
38:17.36 webinar on email uh prioritization and
38:20.84 you can actually do a lot more with prod
38:23.32 Matrix including forwarding prod Matrix
38:25.64 into your part I'm sorry forwarding your
38:28.60 emails into your prometrix account um
38:31.16 that's something that I do all the time
38:32.96 which is uh for example what I can do is
38:35.32 I can go to my inbox here I can copy my
38:37.96 secret inbox address and save as a
38:40.00 contact and when I'm on the go and I'm
38:42.48 on my phone and I get an important email
38:44.68 I just forward that email into PR Matrix
38:47.80 and then I in the body of the email I
38:49.80 just say do tomorrow and then remind me
38:52.12 in a week or something like that and now
38:54.08 I'm able to actually set a reminder on
38:56.76 emails that I get from anywhere um
38:59.40 directly from my phone even when I'm
39:2.20 away from the
39:3.52 computer and then now I'm going to
39:5.12 switch GE again and let's switch over to
39:7.32 Microsoft teams as I mentioned you do
39:9.84 not have to use party Matrix within
39:11.92 Microsoft teams but if you do use
39:13.84 Microsoft teams it's part Matrix is very
39:15.96 powerful and so I'll show you real quick
39:17.68 on how to get set up there so if you go
39:20.32 to the App Store you search for p Matrix
39:22.68 afterwards you can actually save P
39:24.16 Matrix here pin it on the left hand side
39:27.40 when you click on promatrix inside teams
39:29.72 you see the exact same view as the web
39:31.68 app right you have your projects you
39:33.48 have your uh home view you have your um
39:35.88 quadrants Etc but there's a couple
39:38.16 features inside teams that's very unique
39:40.36 with prod Matrix so if you go to the
39:42.24 chat here one thing you can do is um
39:45.64 install What's called the one-on-one
39:47.48 view so if you click on this plus you
39:50.28 choose prot Matrix and you add the
39:52.32 one-on-one view what I mentioned earlier
39:55.48 around people Centric collaboration is
39:57.92 an ability for you to understand what
39:59.64 you need to work on or what you're
40:1.64 working on together with a colleague so
40:3.88 by going to the one-on-one view what
40:6.16 happens is that I can install the
40:7.64 one-on-one view for every single one of
40:9.40 my co-workers and then select the
40:11.48 coworker and now I can see all the tasks
40:14.00 I have in common with my co-workers
40:15.92 across my entire party Matrix it is such
40:19.24 a powerful way to have your one-on-one
40:21.12 meetings um so again if you're managing
40:23.60 a team you can go and and go to this
40:26.52 particular View in build to see you know
40:29.16 what each person is working on uh what's
40:32.16 overdue what they last modified what's
40:34.72 their priorities and then not only that
40:36.72 when you have a meeting with them you
40:38.36 can actually click add share task and
40:40.48 create task directly from Microsoft
40:42.68 teams without ever having to walk into
40:45.40 or open up your prod Matrix
40:47.68 application um it's something that I
40:50.04 think is one of the most um underrated
40:52.28 features in prod Matrix and not
40:53.80 everyone's explores and finds it so if
40:56.40 you do use teams and you do want to use
40:58.84 protom Matrix in a collaborative
41:0.68 environment I think it's a very neat way
41:2.92 to ensure that you're able to delegate
41:5.88 tasks very very
41:7.80 effectively okay with that I'm going to
41:10.28 go ahead and jump back to um my prod
41:13.08 Matrix here and I want to start wrapping
41:16.04 things up and be able to go and um and
41:20.08 give you some guidance on how to best
41:21.96 use PR Matrix um I do want to mention
41:25.36 that you know we do have res sources on
41:27.84 our website for example a common
41:30.24 question I get from customer is what are
41:32.00 all the different commands and so if you
41:33.80 search for commands party mrix um you'll
41:36.36 be able to land to this page and you can
41:37.80 see what are the type of commands you
41:39.04 can type into the the chat system we
41:41.68 also have prod Matrix for every single
41:44.64 um platform and so if you go to the
41:46.76 download page here you can install PR
41:48.84 Matrix on the desktop app uh which I
41:51.04 recommend if you know you're on Windows
41:54.08 um in particular because sometimes just
41:56.44 having prri be present be be able to
41:59.16 open it very easily makes it easy to
42:1.28 access your
42:2.80 priorities we also have Chrome and Edge
42:5.20 extension that lets you convert any web
42:7.28 page into a protom matrix action items
42:10.12 with that I'm going to jump back to my
42:11.48 presentation
42:16.36 here so now it's on you um sign up for
42:19.76 patrix and use our app and teams and
42:21.48 Outlook if that's applicable um again I
42:24.36 would create at least three projects
42:25.92 your personal priorities your share team
42:28.00 priorities and your key initiatives um
42:30.32 invite appropriate team members and
42:32.04 Pitch to them on why it's important to
42:33.40 focus on high impact tasks the reason we
42:35.68 do these webinars is because it helps
42:38.60 everyone understand the basics of PR
42:40.36 Matrix without having to go too deep
42:42.36 into the weed so hopefully you feel the
42:44.72 same way um after having watched this
42:47.04 webinar and then fourthly create items
42:49.76 in part Matrix with due dates um again I
42:52.64 think that's the most powerful Fe
42:54.32 feature ensuring that you know exactly
42:57.32 to work on something and then set those
42:59.12 reminders and then lastly ruthlessly
43:2.28 prioritize um I think to be 100% honest
43:6.72 success from prioritization is not about
43:9.20 the software right you could be using
43:10.92 anything you could be using pieces of
43:12.76 papers or sticky notes or whatever and
43:14.88 you'll achieve similar success all we do
43:17.32 with patrix as a software is to make
43:19.28 this easier and then we able to track
43:21.92 the history of all these changes for you
43:24.28 and then we integrate with everything
43:25.84 that you already Ed that's the magic of
43:27.84 PR Matrix but other than that it's on
43:30.40 you and on your co-workers um to think
43:33.44 about how you prioritize your task and
43:35.32 ensure that you're actually working on
43:36.80 the right
43:37.88 things a couple of advice um if you're
43:40.68 very new to promatrix use it to track
43:43.52 high impact tasks you don't want to go
43:45.12 down too far into the weeds you don't
43:47.04 want to spend you know your time
43:49.12 creating Prometric tasks that's going to
43:50.96 take you five minutes to do might as
43:52.52 well just get it done but if you want to
43:54.80 think about uh what are the things you
43:56.64 should be working on versus the things
43:58.12 you shouldn't be working on or things
44:0.08 that can actually be prioritized that's
44:2.24 where you should focus your effort in
44:4.08 using our
44:5.72 system I always think of prometrix as a
44:8.52 communication tool um again you know
44:10.96 some people think of it as a project
44:12.36 management tool which is perfectly fine
44:14.80 but it's a way for you to actually
44:17.24 communicate to others what your
44:19.68 priorities are and if you're able to do
44:21.32 that successfully you'll find that you
44:23.60 know you'll um get a lot of return on
44:26.16 investment with
44:27.88 software and then lastly make sure that
44:30.32 you use prrix to manage your individual
44:32.56 goals uh for me I have a lot of goals I
44:35.64 have a lot of things on my plate at any
44:37.12 point in time so just having that
44:39.40 Clarity and be able to write down those
44:41.48 goals so then I can actually see it at
44:43.72 any point in time is a very very helpful
44:47.36 exercise success with petric should look
44:49.96 like the following one on a personal
44:51.96 level uh you're checking promatrix
44:54.24 constantly to remind yourself of your
44:55.92 goals and then you have one central
44:57.88 place to track all your priorities at
45:0.56 the team level everyone on the team
45:2.84 understands and are align on key task if
45:5.04 you're able to identify just one
45:7.32 mismatch on priorities in any given week
45:10.40 or month or quarter then you know that
45:13.00 you've already got um a fantastic
45:15.40 fantastic return on investment in terms
45:17.60 of using petrics I think the worst thing
45:20.36 that we can do in general is spend all
45:22.84 our time and resources working on the
45:24.92 wrong things so by using Matrix and by
45:28.04 projecting part Matrix on your team
45:29.64 meetings you're bringing that hard
45:31.88 conversation upfront and ensuring that
45:34.56 everyone is actually working on the
45:36.12 right things and then that uh lastly um
45:39.68 important emails are prioritized
45:41.56 especially if in a team environments
45:43.60 instead of just forwarding an email to
45:45.32 team members you're actually
45:46.76 prioritizing the emails you're actually
45:48.32 attaching the emails to the right task
45:50.24 and you're triaging it you're assigning
45:52.04 it to approbate team members and then
45:54.28 you're setting due dates and reminders
45:55.44 on those emails and so if you're able to
45:57.52 actually ensure that your most important
45:59.52 emails are never lost then again party
46:1.68 Matrix will provide you a ton of
46:4.08 value and then with that I conclude my
46:6.72 presentation and demo here there's so
46:8.72 many more features that you can learn
46:10.28 from and so be sure to check out some of
46:11.80 our other webinars or reach out to us at
46:13.88 any point in time you have questions