Youth Program Monitoring and Evaluation Project Template

Youth Program Monitoring and Evaluation Project in Priority Matrix

Monitor and evaluate youth programs to ensure their effectiveness and continuous improvement.

You can start using Youth Program Monitoring and Evaluation Project or other Non-Profit Project Templates with Priority Matrix in just a few steps:

1. Click to sign in or create an account in the system
2. Start adding your items to the matrix
3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you

If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.

Proposed Tasks

Critical and Immediate

• Task 1: Establish a Comprehensive Database of All Youth Programs - due in 1 week
  ☐ Collect information about all existing youth programs ☐ Organize the data in a systematic manner ☐ Create a digital database for easy access and updates
• Task 2: Develop a Standard Program Evaluation Framework - due in 2 weeks
  ☐ Identify key performance indicators for the programs ☐ Develop a standard evaluation template for all programs
• Task 7: Conduct Second Round of Evaluations - due in 4 months
  ☐ Evaluate each program using the standard framework ☐ Compare findings with initial evaluation
• Task 11: Create a Report on Program Progress - due in 7 months
  ☐ Compile data from all evaluations ☐ Create a comprehensive report
• Task 15: Conduct Third Round of Evaluations - due in 9 months
  ☐ Evaluate each program using the standard framework ☐ Compare findings with previous evaluations
• Task 19: Create a Year-End Report on Program Progress - due in 12 months
  ☐ Compile data from all evaluations ☐ Create a comprehensive year-end report

Critical but Not Urgent

• Task 20: Share Year-End Report with Stakeholders - due in 12.5 months
  ☐ Present the year-end report to stakeholders ☐ Discuss findings and future plans
• Task 3: Conduct Initial Evaluation of All Programs - due in 1 month
  ☐ Evaluate each program using the standard framework ☐ Document findings and recommendations for each program
• Task 4: Implement Changes Based on Initial Evaluation - due in 2 months
  ☐ Discuss findings and recommendations with program leaders ☐ Implement agreed upon changes
• Task 8: Implement Changes Based on Second Evaluation - due in 5 months
  ☐ Discuss findings and recommendations with program leaders ☐ Implement agreed upon changes
• Task 12: Share Report with Stakeholders - due in 7.5 months
  ☐ Present the report to stakeholders ☐ Discuss findings and future plans
• Task 16: Implement Changes Based on Third Evaluation - due in 10 months
  ☐ Discuss findings and recommendations with program leaders ☐ Implement agreed upon changes

Not Critical but Immediate

• Task 5: Set up Regular Monitoring Schedule - due in 2.5 months
  ☐ Determine frequency of program evaluations ☐ Set dates for future evaluations
• Task 6: Train Staff on Evaluation Framework - due in 3 months
  ☐ Conduct training sessions with program leaders ☐ Ensure understanding of evaluation criteria and process
• Task 13: Set Goals for Next Evaluation Cycle - due in 8 months
  ☐ Set goals based on findings from the report ☐ Share goals with program leaders

Not Critical, Not Urgent

• Task 9: Review and Adjust Evaluation Framework as Needed - due in 6 months
  ☐ Review effectiveness of evaluation framework ☐ Make adjustments as needed
• Task 10: Document Lessons Learned - due in 6.5 months
  ☐ Document lessons learned from the evaluation process ☐ Share findings with staff
• Task 14: Update Database with New Programs - due in 8.5 months
  ☐ Add any new programs to the database ☐ Update information for existing programs as needed
• Task 17: Review and Adjust Evaluation Framework as Needed - due in 11 months
  ☐ Review effectiveness of evaluation framework ☐ Make adjustments as needed
• Task 18: Document Lessons Learned - due in 11.5 months
  ☐ Document lessons learned from the evaluation process ☐ Share findings with staff