Wine Event Management Template

Wine Event Management in Priority Matrix

Efficiently manage wine tastings, tours, and events with this comprehensive template.

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Proposed Tasks

High Impact, Immediate Action

• Task 1: Venue Selection due in 1 week
  ☐ Identify potential venues ☐ Assess suitability and availability ☐ Secure booking
• Task 2: Event Promotion due in 2 weeks
  ☐ Design promotional materials ☐ Distribute materials online and offline ☐ Track promotional campaign success
• Task 9: Licensing and Permits due in 9 weeks
  ☐ Identify necessary permits and licenses ☐ Apply for permits and licenses ☐ Ensure all documentation is in order
• Task 15: Safety and Security due in 15 weeks
  ☐ Plan for emergency situations ☐ Arrange security staff ☐ Ensure venue meets safety codes

High Impact, Planned Action

• Task 3: Wine Selection due in 3 weeks
  ☐ Select wines for tasting ☐ Coordinate with suppliers ☐ Ensure sufficient stock
• Task 4: Staffing due in 1 month
  ☐ Determine staffing needs ☐ Schedule staff ☐ Train staff on event specifics
• Task 10: Event Registration due in 10 weeks
  ☐ Setup online registration ☐ Manage attendee list ☐ Handle on-site registration
• Task 16: Communication Plan due in 5 months
  ☐ Develop communication strategy ☐ Ensure all staff are informed of plans ☐ Setup channels for attendee questions

Low Impact, Immediate Action

• Task 5: Event Setup due in 5 weeks
  ☐ Plan layout of venue ☐ Coordinate setup of tables, chairs, etc. ☐ Arrange for setup of audio/visual equipment if needed
• Task 6: Event Breakdown due in 6 weeks
  ☐ Coordinate breakdown of venue ☐ Arrange for disposal of waste ☐ Ensure all rented equipment is returned
• Task 12: Event Program due in 12 weeks
  ☐ Plan event schedule ☐ Coordinate speakers/performers ☐ Print event programs
• Task 11: Food and Beverage due in 3 months
  ☐ Plan menu ☐ Coordinate with caterer ☐ Ensure dietary restrictions are met
• Task 17: Event Technology due in 17 weeks
  ☐ Identify necessary technology ☐ Arrange for tech setup ☐ Test all technology pre-event
• Task 18: Event Decor due in 18 weeks
  ☐ Plan event decor ☐ Coordinate with decor vendor ☐ Ensure decor aligns with event theme

Low Impact, Planned Action

• Task 7: Post-Event Analysis due in 7 weeks
  ☐ Collect feedback from attendees ☐ Analyze event success ☐ Report findings to stakeholders
• Task 8: Budgeting due in 2 months
  ☐ Estimate event costs ☐ Track actual expenses ☐ Manage budget overruns
• Task 14: Accommodation and Travel due in 14 weeks
  ☐ Arrange accommodation for out-of-town guests ☐ Coordinate travel arrangements ☐ Provide attendees with necessary info
• Task 13: Sponsorship due in 4 months
  ☐ Identify potential sponsors ☐ Secure sponsorships ☐ Coordinate sponsor benefits
• Task 20: Event Evaluation due in 20 weeks
  ☐ Create post-event survey ☐ Distribute survey to attendees ☐ Analyze survey results
• Task 19: Attendee Experience due in 6 months
  ☐ Plan for attendee engagement ☐ Coordinate interactive activities ☐ Ensure event meets attendee expectations