Volunteer and Staff Task Distribution and Tracking Template

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Effective task management is crucial for the smooth operations of nonprofit organizations. This template guides you through the process of assigning tasks to volunteers and staff, monitoring their progress, and ensuring timely completion using task management software.

By following this template, you can improve task distribution, track progress seamlessly, and ensure that all tasks are completed efficiently, contributing to the overall success and productivity of your nonprofit.

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Volunteer and Staff Task Distribution and Tracking for Priority Matrix

Volunteer and Staff Task Distribution and Tracking in Priority Matrix

Efficiently distribute and track tasks for volunteers and staff in your nonprofit organization.

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Proposed Tasks

Urgent and Important

  • Task 1: Select Task Management Software due in 1 week
    ☐ Research available task management software ☐ Compare features and pricing ☐ Choose the most suitable software
  • Task 3: Distribute Tasks Among Staff and Volunteers due in 3 weeks
    ☐ Create a list of tasks ☐ Assign tasks to staff and volunteers
  • Task 6: Address Uncompleted Tasks due in 6 weeks
    ☐ Identify any tasks that were not completed ☐ Discuss reasons for non-completion with relevant staff or volunteers
  • Task 7: Reassign Uncompleted Tasks due in 7 weeks
    ☐ Reassign any uncompleted tasks to other staff or volunteers

Important, Not Urgent

  • Task 2: Train Staff on Software Usage due in 2 weeks
    ☐ Arrange training sessions ☐ Ensure all staff understand how to use the software
  • Task 5: Review Completed Tasks due in 5 weeks
    ☐ Review all completed tasks ☐ Provide feedback to staff and volunteers
  • Task 8: Evaluate Software Effectiveness due in 8 weeks
    ☐ Assess whether the software is helping to manage tasks effectively ☐ Consider any necessary changes or upgrades

Urgent, Not Important

  • Task 4: Monitor Task Progress due in 4 weeks
    ☐ Regularly check the software for task progress ☐ Address any issues or delays
  • Task 9: Update Training Based on Software Evaluation due in 9 weeks
    ☐ Update training materials based on software evaluation ☐ Arrange refresher training sessions if necessary

Not Urgent, Not Important

  • Task 10: Regularly Update Task List due in 10 weeks
    ☐ Regularly add new tasks to the list ☐ Remove completed tasks