Volunteer Scheduling and Task Management Template

Volunteer Scheduling and Task Management in Priority Matrix

Organize volunteer schedules and tasks to ensure effective resource and time utilization.

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Proposed Tasks

High Impact, Urgent

• Create Volunteer Recognition Program task due in 15 months
  ☐ Develop criteria for recognition ☐ Plan recognition events or rewards ☐ Publicize program to volunteers
• Promote Volunteer Opportunities task due in 18 months
  ☐ Create promotional materials ☐ Distribute materials to local community ☐ Track response and interest
• Recruit New Volunteers task due in 1 week
  ☐ Post volunteer opportunities ☐ Screen applicants ☐ Conduct interviews
• Create Volunteer Schedule task due in 2 weeks
  ☐ Identify volunteer availability ☐ Assign tasks based on skills and preferences ☐ Distribute schedule to volunteers
• Host Volunteer Recruitment Fair task due in 9 months
  ☐ Plan event logistics ☐ Advertise event ☐ Follow up with interested individuals

High Impact, Not Urgent

• Establish Volunteer Advisory Board task due in 16 months
  ☐ Select board members ☐ Set board responsibilities and expectations ☐ Schedule regular board meetings
• Update Volunteer Training Materials task due in 13 months
  ☐ Review current materials ☐ Create new materials as needed ☐ Distribute updated materials
• Develop Volunteer Handbook task due in 1 month
  ☐ Outline volunteer responsibilities ☐ Include church policies and procedures ☐ Provide contact information
• Implement Volunteer Training Program task due in 2 months
  ☐ Identify training needs ☐ Develop training materials ☐ Schedule training sessions
• Revise Volunteer Roles task due in 5 months
  ☐ Review current volunteer roles ☐ Identify new roles based on church needs ☐ Update role descriptions
• Establish Volunteer Mentorship Program task due in 8 months
  ☐ Identify potential mentors ☐ Develop mentorship guidelines ☐ Launch mentorship program
• Revamp Volunteer Onboarding Process task due in 10 months
  ☐ Review current onboarding process ☐ Identify areas for improvement ☐ Implement changes

Low Impact, Urgent

• Implement Volunteer Feedback System task due in 17 months
  ☐ Design feedback form ☐ Introduce system to volunteers ☐ Review and act on feedback
• Plan Volunteer Appreciation Event task due in 3 months
  ☐ Choose date and venue ☐ Plan activities and refreshments ☐ Send out invitations
• Conduct Volunteer Satisfaction Survey task due in 7 months
  ☐ Design survey ☐ Distribute survey to volunteers ☐ Analyze survey results
• Organize Volunteer Team Building Activity task due in 1 year
  ☐ Plan activity details ☐ Coordinate schedules ☐ Facilitate activity

Low Impact, Not Urgent

• Conduct Volunteer Exit Interviews task due in 14 months
  ☐ Schedule interviews with departing volunteers ☐ Prepare interview questions ☐ Analyze interview feedback
• Evaluate Volunteer Performance task due in 4 months
  ☐ Collect feedback from staff and volunteers ☐ Review volunteer task completion ☐ Conduct performance reviews
• Update Volunteer Database task due in 6 months
  ☐ Verify current volunteer information ☐ Add new volunteer data ☐ Remove outdated information
• Review Volunteer Policies task due in 11 months
  ☐ Assess current policies ☐ Revise outdated policies ☐ Communicate changes to volunteers