Volunteer Scheduling & Task Management Template

More nonprofit templates

Effectively managing volunteers is crucial for any non-profit organization. This template helps you organize and prioritize volunteer schedules and tasks to ensure smooth operations and maximize contributions.

Follow a step-by-step guide to identify volunteer roles, create schedules, assign tasks, and set up a tracking system. Improve productivity and ensure your volunteers are utilized effectively with this comprehensive project plan.

Get this template on priority matrix

Volunteer Scheduling & Task Management for Priority Matrix

Volunteer Scheduling & Task Management in Priority Matrix

Organize and prioritize volunteer schedules and tasks for smooth non-profit operations and maximum contribution.

You can start using Volunteer Scheduling & Task Management or other Nonprofit Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

High Impact, Urgent

  • Task 1: Identify volunteer roles (due in 1 week)
    ☐ Define volunteer roles ☐ Identify skills required for each role
  • Task 2: Create volunteer schedule template (due in 2 weeks)
    ☐ Identify volunteer availability ☐ Create schedule template
  • Task 3: Assign roles to volunteers (due in 3 weeks)
    ☐ Match volunteers to roles based on skills ☐ Inform volunteers of their roles

High Impact, Not Urgent

  • Task 4: Create volunteer task list (due in 4 weeks)
    ☐ Identify tasks for each role ☐ Create task list
  • Task 5: Prioritize tasks using Eisenhower method (due in 5 weeks)
    ☐ Identify urgent and important tasks ☐ Prioritize tasks in Eisenhower matrix

Low Impact, Urgent

  • Task 6: Assign tasks to volunteers (due in 6 weeks)
    ☐ Assign tasks based on volunteer roles and schedule ☐ Inform volunteers of their tasks
  • Task 7: Set up system for tracking task completion (due in 7 weeks)
    ☐ Choose task tracking tool ☐ Set up task tracking system

Low Impact, Not Urgent

  • Task 8: Train volunteers on task tracking system (due in 8 weeks)
    ☐ Prepare training materials ☐ Conduct training sessions
  • Task 9: Monitor volunteer task completion (due in 9 weeks)
    ☐ Check task tracking system regularly ☐ Follow up with volunteers as needed
  • Task 10: Review and adjust volunteer schedules and tasks (due in 10 weeks)
    ☐ Review volunteer feedback ☐ Adjust schedules and tasks as needed