Vendor and Stakeholder Communication Tracking Template

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Effective communication with vendors and stakeholders is crucial in the Entertainment or Events industry. This template helps you organize and prioritize your communication efforts, ensuring that all parties are kept informed and engaged.

Utilize this template to create contact lists, set up regular communication schedules, develop communication templates, and conduct reviews. Maintain clear and timely communication to ensure the success of your projects.

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Vendor and Stakeholder Communication Tracking for Priority Matrix

Vendor and Stakeholder Communication Tracking in Priority Matrix

Organize and prioritize communication with vendors and stakeholders in the Entertainment or Events industry.

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Proposed Tasks

Urgent and Important

  • Create Vendor Contact List due in 1 day
    ☐ Collect all vendor contacts ☐ Segment them based on priority
  • Create Stakeholder Contact List due in 2 days
    ☐ Identify all stakeholders ☐ Segment them based on influence

Important but not Urgent

  • Set up Regular Communication Schedule with Stakeholders due in 1 week
    ☐ Determine frequency of communication ☐ Schedule in calendar
  • Set up Regular Communication Schedule with Vendors due in 1 week
    ☐ Determine frequency of communication ☐ Schedule in calendar
  • Develop Communication Templates due in 3 weeks
    ☐ Identify common communication topics ☐ Create template for each topic
  • Quarterly Review with Stakeholders due in 3 months
    ☐ Review project performance ☐ Discuss future plans
  • Quarterly Review with Vendors due in 3 months
    ☐ Review performance ☐ Provide feedback ☐ Discuss improvements

Urgent but not Important

  • Send Weekly Update to Stakeholders due in 1 month
    ☐ Update on project status ☐ Address any concerns or issues
  • Send Weekly Update to Vendors due in 1 month
    ☐ Update on project status ☐ Address any concerns or issues

Neither Urgent nor Important

  • Annual Vendor Appreciation Event due in 1 year
    ☐ Plan event ☐ Invite vendors ☐ Follow up after event