Vendor Relationship Management Template

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Efficiently manage and maintain relationships with your vendors to ensure timely delivery and competitive pricing of high-quality equipment. This template provides a structured approach to compiling vendor lists, reviewing performance, establishing regular communication, and more.

By following the steps outlined in this template, Procurement Managers in the audiovisual solutions industry can secure the best deals and maintain strong, productive relationships with their vendors.

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Vendor Relationship Management for Priority Matrix

Vendor Relationship Management in Priority Matrix

Manage vendor relationships to ensure timely delivery and competitive pricing in the audiovisual solutions industry.

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Proposed Tasks

Urgent and Important

  • Task 3: Regular Communication Schedule due in 3 days
    ☐ Establish regular check-in times with vendors ☐ Set calendar reminders
  • Task 1: Vendor List Compilation due in 1 week
    ☐ Identify all current vendors ☐ Collect contact details ☐ Record product or service details
  • Task 13: Vendor Database Update due in 1 week
    ☐ Update vendor database with recent interactions
  • Task 2: Vendor Performance Review due in 2 weeks
    ☐ Analyze past transaction records ☐ Evaluate delivery times and product quality ☐ Assess overall vendor performance
  • Task 17: Vendor Contact Update due in 2 months
    ☐ Update any changes in vendor contact details

Important, Not Urgent

  • Task 18: Vendor Meeting Follow-up due in 1 week
    ☐ Follow up on previous vendor meetings
  • Task 14: Vendor Compliance Check due in 2 weeks
    ☐ Ensure all vendors are compliant with industry regulations
  • Task 4: Relationship Strengthening Plan due in 1 month
    ☐ Create strategies to strengthen vendor relationships ☐ Plan for regular feedback sessions
  • Task 5: Vendor Risk Assessment due in 6 weeks
    ☐ Evaluate vendor-related risks ☐ Document mitigation strategies
  • Task 6: Contract Review due in 2 months
    ☐ Review current contracts ☐ Identify areas for negotiation

Urgent, Not Important

  • Task 8: Update Vendor Information due in 3 days
    ☐ Update any changes in vendor contact details or product offerings
  • Task 7: Vendor Meetup Plan due in 1 week
    ☐ Plan for vendor meetups ☐ Prepare agenda for discussions
  • Task 9: Vendor Appreciation Plan due in 2 weeks
    ☐ Create a plan for appreciating vendors ☐ Plan gifts or incentives
  • Task 19: Vendor Performance Evaluation due in 2 weeks
    ☐ Evaluate vendor performance based on recent transactions
  • Task 15: Vendor Feedback Collection due in 1 month
    ☐ Collect feedback from vendors about the relationship

Neither Urgent nor Important

  • Task 10: Negotiation Strategy due in 1 month
    ☐ Formulate a negotiation strategy for better pricing ☐ Prepare for negotiation discussions
  • Task 20: New Vendor Search due in 1 month
    ☐ Search for potential new vendors
  • Task 11: Vendor Onboarding Process Review due in 6 weeks
    ☐ Review and improve vendor onboarding process
  • Task 16: Vendor Dispute Resolution Plan due in 6 weeks
    ☐ Create a plan to handle potential disputes with vendors
  • Task 12: Backup Vendor Plan due in 2 months
    ☐ Identify potential backup vendors ☐ Establish initial contact