Vendor Management Project Template

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Streamline your vendor management processes with the Vendor Management Project template. Designed for Facility Managers in higher education, this template helps track all vendor-related tasks and communications using Priority Matrix.

Ensure all obligations are met, maintain strong vendor relationships, and manage contracts, performance evaluations, compliance checks, and more with ease.

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Vendor Management Project for Priority Matrix

Vendor Management Project in Priority Matrix

Efficiently manage vendor tasks and communications in higher education facilities.

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Proposed Tasks

Critical and Immediate

  • Vendor Invoice Verification due in 3 days
    ☐ Check received invoices ☐ Match invoices with contract terms ☐ Approve payment
  • Vendor Contract Renewals due in 1 week
    ☐ Review contract terms ☐ Communicate with vendor for any changes ☐ Renew contract
  • Quarterly Vendor Performance Evaluation due in 2 weeks
    ☐ Collect vendor performance data ☐ Analyze data ☐ Prepare evaluation report ☐ Communicate feedback to vendor

Important but not Immediate

  • Annual Vendor Compliance Check due in 1 month
    ☐ Review vendor compliance documents ☐ Check for any non-compliance issues ☐ Report any issues to higher management
  • Vendor Risk Assessment due in 6 weeks
    ☐ Identify potential risks ☐ Evaluate impact and likelihood ☐ Prepare risk mitigation plan

Less Critical but Immediate

  • Communicate with Vendor about Service Improvement due in 3 days
    ☐ Prepare improvement suggestions ☐ Communicate suggestions to vendor
  • Vendor Service Quality Review due in 1 week
    ☐ Check service quality ☐ Compare with contract terms ☐ Report any issues
  • New Vendor Onboarding due in 2 months
    ☐ Prepare onboarding plan ☐ Coordinate with vendor for onboarding ☐ Monitor onboarding process

Less Important and not Immediate

  • Vendor Payment Tracking due in 2 weeks
    ☐ Track all payments made to vendor ☐ Ensure all payments are made on time
  • Vendor Relationship Management due in 1 month
    ☐ Regularly check with vendor to ensure satisfaction ☐ Address any issues raised by vendor