Vendor Management for Upcoming Event Template

More events templates

Ensure seamless vendor management for your events with this comprehensive template. It guides you through every step, from identifying potential vendors and sending RFPs to negotiating contracts and coordinating vendor services. Stay on top of all vendor-related tasks to ensure timely delivery and budget adherence.

This template is designed to help Production Executives in the events production industry keep track of all vendor tasks, ensuring a successful event.

Get this template on priority matrix

Vendor Management for Upcoming Event for Priority Matrix

Vendor Management for Upcoming Event in Priority Matrix

Efficiently manage vendor selection, negotiation, and coordination for your events.

You can start using Vendor Management for Upcoming Event or other Events Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

High Impact, Urgent

  • Identify Potential Vendors due in 1 week
    ☐ Research potential vendors ☐ Prepare a list of potential vendors
  • Send RFPs to Potential Vendors due in 2 weeks
    ☐ Prepare RFPs ☐ Send out RFPs to potential vendors
  • Evaluate Vendor Proposals due in 3 weeks
    ☐ Receive vendor proposals ☐ Evaluate vendor proposals
  • Select Vendors due in 1 month
    ☐ Select suitable vendors ☐ Notify selected vendors

High Impact, Not Urgent

  • Negotiate Contract Terms with Vendors due in 5 weeks
    ☐ Negotiate contract terms ☐ Finalize contracts
  • Sign Contracts with Vendors due in 6 weeks
    ☐ Sign contracts ☐ Send signed contracts to vendors
  • Coordinate Vendor Services due in 2 months
    ☐ Coordinate vendor services ☐ Monitor vendor performance

Low Impact, Urgent

  • Pay Vendor Invoices due in 3 months
    ☐ Receive vendor invoices ☐ Process vendor payments

Low Impact, Not Urgent

  • Evaluate Vendor Performance due in 4 months
    ☐ Evaluate vendor performance ☐ Provide feedback to vendors
  • Archive Vendor Contracts due in 5 months
    ☐ Archive vendor contracts ☐ Update vendor database