Vendor Management and Communication Template

More facilities-management templates

Effective vendor management is crucial in facilities management. This template helps you track and manage vendor-related tasks and communications, ensuring nothing falls through the cracks. From establishing a vendor contact list to setting up regular communication schedules and developing a vendor evaluation system, this template covers all essential aspects of vendor management.

By following the steps outlined, you can ensure timely payments, monitor deliveries, and resolve issues efficiently, thereby maintaining strong vendor relationships and smooth operations.

Get this template on priority matrix

Vendor Management and Communication for Priority Matrix

Vendor Management and Communication in Priority Matrix

Efficiently track and manage vendor-related tasks and communications in facilities management.

You can start using Vendor Management and Communication or other Facilities-Management Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical & Immediate

  • Task 1: Establish Vendor Contact List (due in 1 week)
    ☐ Create a comprehensive list of all vendors ☐ Include contact information and services provided
  • Task 2: Set Up Regular Communication Schedule (due in 2 weeks)
    ☐ Determine frequency of communication with each vendor ☐ Schedule regular check-ins
  • Task 5: Establish Vendor Payment Schedule (due in 5 weeks)
    ☐ Set up a system for timely vendor payments ☐ Track payment deadlines
  • Task 7: Vendor Issue Resolution (due in 2 months)
    ☐ Document any vendor issues ☐ Follow up on resolution

Critical & Not Immediate

  • Task 3: Develop Vendor Evaluation System (due in 3 weeks)
    ☐ Establish criteria for vendor performance ☐ Create a rating system to evaluate vendors
  • Task 4: Review Vendor Contracts (due in 1 month)
    ☐ Ensure all contracts are up-to-date ☐ Review terms and conditions

Not Critical & Immediate

  • Task 6: Track Vendor Deliveries (due in 6 weeks)
    ☐ Monitor delivery schedules ☐ Ensure delivered goods match orders

Not Critical & Not Immediate

  • Task 8: Vendor Performance Review (due in 3 months)
    ☐ Conduct performance review based on established criteria ☐ Provide feedback to vendors
  • Task 9: Update Vendor Contact List (due in 4 months)
    ☐ Update contact list with any changes ☐ Add new vendors if necessary
  • Task 10: Review Vendor Communication Schedule (due in 5 months)
    ☐ Adjust communication schedule based on vendor performance ☐ Ensure all vendors are being contacted regularly