Vendor Evaluation Project Template

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Efficiently manage and track all tasks related to vendor evaluations to maintain high quality standards in your logistics operations. This comprehensive template guides you through creating evaluation criteria, shortlisting vendors, conducting site visits, and reviewing proposals and contracts.

By following this structured approach, you can ensure that your vendors meet your quality standards, streamline vendor selection, and improve overall logistics efficiency.

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Vendor Evaluation Project for Priority Matrix

Vendor Evaluation Project in Priority Matrix

Organize and track vendor evaluations to ensure quality standards in logistics.

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Proposed Tasks

Urgent and Important

  • Annual Vendor Evaluation due in 2 years
    ☐ Collect data ☐ Score vendors ☐ Rank vendors
  • Monitor Vendor Improvement due in 1 year 6 months
    ☐ Track vendor's progress ☐ Review improvement
  • Vendor Performance Review due in 1 year 1 month
    ☐ Collect performance data ☐ Score vendor performance
  • Create Vendor Evaluation Criteria due in 1 week
    ☐ Identify critical quality parameters ☐ Determine scoring system ☐ Set benchmarks for acceptable quality
  • Identify Potential Vendors due in 2 weeks
    ☐ Research potential vendors ☐ Shortlist vendors based on initial criteria
  • Review Vendor Proposals due in 1 month
    ☐ Evaluate vendors based on established criteria ☐ Score and rank vendors
  • Review Vendor Contracts due in 6 weeks
    ☐ Review terms and conditions ☐ Negotiate if necessary
  • Finalize Vendor Selection due in 2 months
    ☐ Make final vendor selection ☐ Notify selected vendor
  • Conduct Vendor Onboarding due in 3 months
    ☐ Execute onboarding plan ☐ Address any issues
  • Conduct Vendor Audit due in 6 months
    ☐ Plan audit ☐ Execute audit ☐ Review findings

Important, Not Urgent

  • Vendor Contract Renewal due in 2 years 1 month
    ☐ Review terms and conditions ☐ Renegotiate if necessary
  • Vendor Improvement Plan due in 1 year 3 months
    ☐ Identify areas for improvement ☐ Develop improvement plan
  • Contact Shortlisted Vendors due in 3 weeks
    ☐ Send out RFQs ☐ Arrange initial meetings
  • Conduct Site Visits due in 5 weeks
    ☐ Plan site visits ☐ Conduct quality checks
  • Prepare Vendor Onboarding Plan due in 2 months 2 weeks
    ☐ Identify key onboarding steps ☐ Assign responsibilities
  • Review Vendor Performance due in 4 months
    ☐ Monitor vendor performance ☐ Provide feedback
  • Review Vendor Contract Renewal due in 1 year
    ☐ Review contract terms ☐ Decide on renewal

Urgent, Not Important

  • Vendor Feedback Session due in 1 year 2 months
    ☐ Prepare feedback ☐ Conduct feedback session
  • Notify Unselected Vendors due in 2 months 1 week
    ☐ Prepare communication ☐ Send out notifications

Not Urgent, Not Important

  • Vendor Offboarding due in 2 years 2 months
    ☐ Prepare offboarding plan ☐ Execute offboarding