Vendor Communication & Procurement Project Template

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Streamline your vendor communication and procurement process with this comprehensive template designed for Visual Merchandising Managers. Ensure timely completion of tasks and maintain strong vendor relationships to support your visual merchandising efforts.

From contacting vendors and negotiating pricing to tracking deliveries and inspecting materials, this template covers all essential steps to keep your procurement process organized and efficient.

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Vendor Communication & Procurement Project for Priority Matrix

Vendor Communication & Procurement Project in Priority Matrix

Manage vendor communication and procurement tasks effectively for visual merchandising projects.

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Proposed Tasks

Urgent & Important

  • Task 1: Contact vendors for material availability - due in 1 day
    ☐ Prepare a list of required materials ☐ Identify potential vendors ☐ Send initial communication
  • Task 2: Negotiate pricing with vendors - due in 1 week
    ☐ Determine budget ☐ Prepare negotiation strategy ☐ Execute negotiation
  • Task 6: Inspect delivered materials - due in 4 weeks
    ☐ Check materials against order ☐ Inspect quality of materials ☐ Report any discrepancies to vendor

Important, Not Urgent

  • Task 3: Finalize contracts with vendors - due in 2 weeks
    ☐ Review contract terms ☐ Sign contracts ☐ Send contracts to vendors
  • Task 4: Schedule material delivery - due in 3 weeks
    ☐ Coordinate with vendors for delivery dates ☐ Prepare receiving process
  • Task 7: Pay vendor invoices - due in 5 weeks
    ☐ Review invoices for accuracy ☐ Process payments ☐ Send payment confirmations to vendors

Urgent, Not Important

  • Task 5: Track material delivery - ongoing
    ☐ Monitor delivery status ☐ Update project management tool with delivery updates
  • Task 8: Maintain vendor relationships - ongoing
    ☐ Regular communication with vendors ☐ Address any vendor concerns ☐ Provide feedback to vendors

Neither Urgent Nor Important

  • Task 10: Identify potential new vendors - every year
    ☐ Research market for new vendors ☐ Compare offerings with current vendors
  • Task 9: Review vendor performance - every 6 months
    ☐ Assess quality of materials ☐ Evaluate timeliness of deliveries ☐ Consider pricing fairness