Upcoming Event Project Management Template

More event-management templates

Ensure the success of your non-profit or religious organization's events with this comprehensive project management template. From brainstorming event ideas to post-event analysis, this template guides you through each crucial step of the event planning process.

By following the detailed tasks and subtasks, you can efficiently plan, promote, and execute events that drive fundraising and awareness for your organization.

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Upcoming Event Project Management for Priority Matrix

Upcoming Event Project Management in Priority Matrix

Organize and manage all tasks for successful event planning and execution.

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Proposed Tasks

High Impact, Immediate Action

  • Event Conceptualization due in 1 week
    ☐ Brainstorm event ideas ☐ Determine event purpose ☐ Decide on event theme
  • Budget Planning due in 2 weeks
    ☐ Estimate event cost ☐ Set budget ☐ Plan for unexpected expenses
  • Event Scheduling due in 3 weeks
    ☐ Choose event date ☐ Plan event timeline
  • Event Execution due in 13 weeks
    ☐ Manage event day operations ☐ Address any issues that arise
  • Post-Event Analysis due in 14 weeks
    ☐ Gather feedback ☐ Analyze event success ☐ Document learnings for future events

High Impact, Long Term

  • Venue Selection due in 4 weeks
    ☐ Research potential venues ☐ Visit shortlisted venues ☐ Finalize venue
  • Vendor Contracts due in 5 weeks
    ☐ Negotiate contract terms with vendors ☐ Sign contracts
  • Marketing and Promotion due in 6 weeks
    ☐ Develop marketing strategy ☐ Create promotional materials ☐ Distribute promotional materials

Low Impact, Immediate Action

  • Ticketing and Registration due in 7 weeks
    ☐ Set up online registration ☐ Print tickets ☐ Manage ticket sales
  • Logistics due in 8 weeks
    ☐ Plan transportation ☐ Arrange accommodation for out-of-town guests
  • Event Program due in 9 weeks
    ☐ Plan event program ☐ Arrange speakers/performers ☐ Prepare event schedule

Low Impact, Long Term

  • Food and Beverage due in 10 weeks
    ☐ Plan menu ☐ Arrange catering
  • Event Setup due in 11 weeks
    ☐ Plan event layout ☐ Set up event venue
  • Volunteer Management due in 12 weeks
    ☐ Recruit volunteers ☐ Assign volunteer roles ☐ Train volunteers