Upcoming Event Planning Template

More event-planning templates

Plan and execute successful events for your non-profit or religious organization using this comprehensive template. From venue selection to guest invites, this template helps you coordinate all aspects of event planning with Priority Matrix.

Ensure nothing is overlooked and make your event a success by managing tasks like budget creation, marketing strategy, and volunteer organization in a systematic way.

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Upcoming Event Planning for Priority Matrix

Upcoming Event Planning in Priority Matrix

Manage every detail of your non-profit or religious event with ease.

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Proposed Tasks

Immediate Action

  • Venue Selection due in 1 week
    ☐ Research possible venues ☐ Compare pricing and availability ☐ Book venue
  • Create Event Budget due in 2 weeks
    ☐ Determine overall budget ☐ Allocate funds to specific areas such as venue, food, marketing, etc.
  • Finalize Event Schedule due in 3 months
    ☐ Confirm all bookings ☐ Finalize event timeline
  • Pack Event Materials due in 5.5 months
    ☐ Pack all materials needed for the event ☐ Ensure everything is ready to go

Plan Ahead

  • Plan Event Schedule due in 3 weeks
    ☐ Decide on event date and time ☐ Plan event timeline
  • Book Catering due in 1 month
    ☐ Research caterers ☐ Choose menu ☐ Book catering service
  • Prepare Event Materials due in 3.5 months
    ☐ Print event programs ☐ Prepare name tags, if necessary
  • Final Event Meeting due in 6 months
    ☐ Have a final meeting with all staff/volunteers ☐ Ensure everyone is clear on their roles and responsibilities

Delegate

  • Plan Event Decorations due in 5 weeks
    ☐ Choose decoration theme ☐ Purchase decorations
  • Organize Volunteers due in 6 weeks
    ☐ Recruit volunteers ☐ Assign tasks to volunteers
  • Final Venue Walkthrough due in 4 months
    ☐ Visit venue to confirm setup ☐ Make any necessary changes
  • Confirm Guest List due in 4.5 months
    ☐ Confirm RSVPs ☐ Make any necessary adjustments to seating, catering, etc.
  • Event Day due in 6.5 months
    ☐ Execute the event ☐ Handle any issues that arise
  • Post-Event Follow Up due in 7 months
    ☐ Send thank you notes to attendees ☐ Follow up with any leads from the event

Long Term / Low Priority

  • Plan Marketing Strategy due in 2 months
    ☐ Create marketing plan ☐ Execute marketing plan
  • Send Invitations due in 2.5 months
    ☐ Create guest list ☐ Send out invitations
  • Prepare Speeches/Presentations due in 5 months
    ☐ Prepare any necessary speeches or presentations ☐ Practice speeches/presentations
  • Event Debrief due in 7.5 months
    ☐ Have a debrief meeting with staff/volunteers ☐ Discuss what went well and what could be improved
  • Review Event Success due in 8 months
    ☐ Analyze event success ☐ Measure against KPIs
  • Plan for Next Event due in 9 months
    ☐ Start planning for the next event ☐ Use lessons learned from this event to improve