Upcoming Church Services Management Template

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Managing church services involves a multitude of tasks that require careful planning and coordination. This template helps pastors and church leaders organize and prioritize activities such as preparing sermons, selecting hymns, coordinating with volunteers, and planning special events.

By using this template, you can ensure that each service runs smoothly and all necessary preparations are made efficiently, enhancing the worship experience for your congregation.

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Upcoming Church Services Management for Priority Matrix

Upcoming Church Services Management in Priority Matrix

Organize and prioritize tasks for upcoming church services to ensure smooth and well-coordinated events.

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Proposed Tasks

Urgent and Important

  • Coordinate with Music Director
    ☐ Discuss hymn selection ☐ Plan special music
  • Plan for Baptism Services
    ☐ Coordinate with candidates ☐ Prepare necessary materials
  • Prepare for Communion Services
    ☐ Order supplies ☐ Prepare elements
  • Prepare Sermons for the Next Month
    ☐ Decide on themes ☐ Research and write content ☐ Practice delivery
  • Select Hymns for the Next Month
    ☐ Review hymn book ☐ Match hymns with sermon themes

Important, Not Urgent

  • Coordinate Volunteer Schedules
    ☐ Contact volunteers ☐ Coordinate schedules
  • Coordinate with Hospitality Team
    ☐ Plan for guest reception ☐ Coordinate schedules
  • Coordinate with Ushers
    ☐ Plan for offering collection ☐ Coordinate schedules
  • Order Necessary Supplies
    ☐ Inventory existing supplies ☐ Order necessary items
  • Plan and Coordinate Outreach Events
    ☐ Choose event themes and dates ☐ Coordinate volunteers and resources
  • Plan for Bible Study Classes
    ☐ Choose dates and topics ☐ Prepare necessary materials
  • Plan for Prayer Meetings
    ☐ Choose dates and topics ☐ Prepare necessary materials
  • Prepare Children's Messages
    ☐ Select themes and scriptures ☐ Prepare props and visuals

Urgent, Not Important

  • Coordinate with Audio/Visual Team
    ☐ Plan necessary audio/visual elements ☐ Coordinate schedules
  • Plan and Coordinate Fellowship Events
    ☐ Choose event themes and dates ☐ Coordinate volunteers and resources
  • Plan for Special Guest Speakers
    ☐ Identify potential guests ☐ Coordinate schedules
  • Plan Special Services
    ☐ Choose dates and themes ☐ Plan special elements
  • Prepare and Print Bulletins
    ☐ Write bulletin content ☐ Print and fold bulletins

Not Urgent, Not Important

  • Coordinate with Cleaning Team
    ☐ Plan for pre- and post-service cleaning ☐ Coordinate schedules
  • Plan for Seasonal Decorations
    ☐ Choose themes and decorations ☐ Coordinate setup and teardown