University Event Management Project Template

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Effectively manage university events with this comprehensive template. From venue selection and budget planning to event promotion and post-event evaluation, this guide helps university administrators keep track of all essential tasks to ensure a successful event.

Using Priority Matrix, administrators can coordinate various aspects such as catering, transportation, volunteer coordination, and security, making event management seamless and organized.

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University Event Management Project for Priority Matrix

University Event Management Project in Priority Matrix

Manage and oversee university events efficiently, ensuring all tasks are completed smoothly.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Venue Selection due in 1 week
    ☐ Research possible venues ☐ Compare costs and availability ☐ Finalize booking
  • Task 3: Event Promotion due in 3 weeks
    ☐ Create promotional materials ☐ Coordinate with media outlets ☐ Monitor promotional campaign
  • Task 5: Coordinate Volunteers due in 5 weeks
    ☐ Recruit volunteers ☐ Assign roles ☐ Conduct volunteer training
  • Task 8: Set Up Event Technology due in 9 weeks
    ☐ Identify tech needs ☐ Hire AV team ☐ Test all equipment
  • Task 9: Coordinate with Security due in 10 weeks
    ☐ Assess security needs ☐ Hire security team ☐ Plan emergency procedures

High Impact, Not Urgent

  • Task 2: Budget Planning due in 2 weeks
    ☐ Estimate costs for all event aspects ☐ Prepare budget proposal ☐ Get approval
  • Task 4: Arrange Catering due in 1 month
    ☐ Review catering options ☐ Choose menu ☐ Confirm booking
  • Task 7: Plan Event Program due in 2 months
    ☐ Outline event schedule ☐ Confirm speakers/performers ☐ Print programs

Low Impact, Urgent

  • Task 6: Arrange Transportation due in 6 weeks
    ☐ Identify transportation needs ☐ Coordinate with transport providers ☐ Confirm bookings

Low Impact, Not Urgent

  • Task 10: Post-Event Evaluation due in 3 months
    ☐ Collect feedback ☐ Analyze event success ☐ Prepare report