Union Meeting Preparation Template

More union-management templates

Ensure your union meetings are productive and well-organized with the Union Meeting Preparation Template. This template guides you through reviewing previous meeting minutes, preparing agendas, sending out invitations, and much more.

By following this template, you can streamline the preparation process, ensuring all relevant information is reviewed and a comprehensive strategy is in place for successful meetings.

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Union Meeting Preparation Template for Priority Matrix

Union Meeting Preparation Template in Priority Matrix

Organize and prepare for union meetings efficiently with this comprehensive template.

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Proposed Tasks

High Impact, Immediate Action

  • Confirm Attendees - Due in 1 day
    ☐ Subtask1 Confirm attendance of all parties invited to the meeting.
  • Conduct Pre-Meeting Briefing - Due in 1 day
    ☐ Subtask1 Conduct a pre-meeting briefing with the Branch Secretary and other key attendees.
  • Review Meeting Checklist - Due in 1 day
    ☐ Subtask1 Review the meeting checklist to ensure all tasks have been completed.
  • Send Out Meeting Invitations - Due in 2 days
    ☐ Subtask1 Send out invitations to all relevant parties, including date, time, and location of the meeting.
  • Prepare Meeting Minutes Template - Due in 2 days
    ☐ Subtask1 Prepare a template for recording the minutes of the meeting.
  • Confirm Meeting Agenda - Due in 2 days
    ☐ Subtask1 Confirm the final meeting agenda and distribute it to attendees.
  • Print Meeting Materials - Due in 2 days
    ☐ Subtask1 Print all necessary meeting materials, including the agenda, minutes template, and presentation handouts.
  • Review Previous Meeting Minutes - Due in 1 week
    ☐ Subtask1 Read through the minutes of the previous meeting and note any unresolved issues or ongoing discussions.

High Impact, Scheduled Tasks

  • Prepare Welcome Speech - Due in 1 week
    ☐ Subtask1 Prepare a welcome speech for the beginning of the meeting.
  • Prepare Meeting Brief for Branch Secretary - Due in 1 week
    ☐ Subtask1 Prepare a brief for the Branch Secretary detailing the main points of the meeting.
  • Review Union Bylaws - Due in 2 weeks
    ☐ Subtask1 Review the union bylaws to ensure all meeting procedures are in compliance.
  • Coordinate with Guest Speakers - Due in 2 weeks
    ☐ Subtask1 Coordinate with any guest speakers to confirm their attendance and presentation topics.
  • Arrange Meeting Venue - Due in 2 weeks
    ☐ Subtask1 Secure a venue for the meeting and ensure all necessary facilities are available.
  • Prepare Presentation Materials - Due in 3 weeks
    ☐ Subtask1 Create any necessary presentation materials or handouts for the meeting.
  • Prepare Meeting Agenda - Due in 3 weeks
    ☐ Subtask1 Draft an agenda for the meeting, including any necessary discussion topics and decisions to be made.

Low Impact, Immediate Action

  • Prepare Attendance List - Due in 1 day
    ☐ Subtask1 Prepare an attendance list for the meeting.
  • Finalize Guest Speaker Details - Due in 1 day
    ☐ Subtask1 Finalize any last-minute details with guest speakers.
  • Reconfirm Meeting Venue - Due in 1 day
    ☐ Subtask1 Reconfirm the meeting venue and time with all attendees.
  • Prepare Feedback Forms - Due in 1 week
    ☐ Subtask1 Prepare feedback forms for attendees to fill out after the meeting.

Low Impact, Scheduled Tasks

  • Arrange Refreshments - Due in 1 week
    ☐ Subtask1 Arrange for refreshments to be served during the meeting.