Unified Task and Project Management Template

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Ensure effective collaboration within your advocacy or community organization by implementing a seamless task and project management system. This template provides a comprehensive guide to sharing updates, tasks, and notes with your team, ensuring everyone stays informed and aligned.

From defining project scope and assembling your team to developing a task tracking system and maintaining regular updates, this template covers all the essential steps for successful project management. Enhance your team's productivity and efficiency while keeping your community representation top-notch.

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Unified Task and Project Management for Priority Matrix

Unified Task and Project Management in Priority Matrix

Streamline team collaboration with a unified task and project management system.

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Proposed Tasks

Critical and Urgent

  • Task 10: Maintain Regular Task Updates due in ongoing
    ☐ Continue weekly task updates ☐ Monitor task completion rates
  • Task 15: Maintain Task Tracking System due in ongoing
    ☐ Monitor task tracking system ☐ Make necessary adjustments
  • Task 18: Maintain Regular Task Updates due in ongoing
    ☐ Continue weekly task updates ☐ Monitor task completion rates
  • Task 1: Define Project Scope due in 2 days
    ☐ Identify primary objectives ☐ Determine necessary resources ☐ Set project timeline
  • Task 2: Assemble Project Team due in 1 week
    ☐ Identify team members ☐ Assign roles and responsibilities
  • Task 7: Begin Regular Task Updates due in 3.5 weeks
    ☐ Start weekly task updates ☐ Ensure all team members are updating tasks
  • Task 12: Implement Feedback Changes due in 7 weeks
    ☐ Implement changes based on feedback ☐ Inform team of changes
  • Task 19: Project Wrap-Up due in 4 months
    ☐ Review project outcomes ☐ Discuss lessons learned

Critical but not Urgent

  • Task 3: Develop Task Tracking System due in 1.5 weeks
    ☐ Select project management software ☐ Set up task tracking
  • Task 5: Develop Task Sharing Protocol due in 2.5 weeks
    ☐ Define how tasks will be shared ☐ Create guidelines for task updates
  • Task 11: Team Feedback Session due in 6 weeks
    ☐ Organize feedback session ☐ Collect and analyze feedback
  • Task 13: Review Project Progress due in 2 months
    ☐ Review progress towards project goals ☐ Adjust plan if necessary

Not Critical but Urgent

  • Task 4: Input Initial Tasks due in 2 weeks
    ☐ Identify initial tasks ☐ Input tasks into tracking system
  • Task 6: Train Team on Task Tracking System due in 3 weeks
    ☐ Organize training session ☐ Conduct training ☐ Address questions and concerns
  • Task 16: Team Check-In due in 3 months
    ☐ Organize team check-in ☐ Discuss progress and concerns

Not Critical and not Urgent

  • Task 8: Review Task Tracking System Efficiency due in 1 month
    ☐ Analyze task completion rates ☐ Review team feedback on system ☐ Make necessary adjustments
  • Task 9: Refine Task Sharing Protocol due in 5 weeks
    ☐ Review feedback on task sharing ☐ Make necessary adjustments
  • Task 14: Update Project Scope due in 2.5 months
    ☐ Review project scope ☐ Update scope if necessary
  • Task 17: Review Task Sharing Protocol due in 3.5 months
    ☐ Review task sharing protocol ☐ Make necessary adjustments
  • Task 20: Celebrate Success due in 4 months
    ☐ Organize team celebration ☐ Celebrate project completion