Tracking Production Tasks and Deadlines Template

Tracking Production Tasks and Deadlines in Priority Matrix

Effectively manage media production tasks and deadlines with Priority Matrix, ensuring timely completion and high-quality output.

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Proposed Tasks

Urgent and Important

• Address production issues due as they arise
  ☐ Identify issues ☐ Brainstorm solutions ☐ Implement solutions
• Ensure compliance with regulations due throughout production
  ☐ Review relevant laws and regulations ☐ Ensure all aspects of production are compliant ☐ Address any non-compliance issues
• Ensure safety on set due throughout production
  ☐ Review safety protocols ☐ Ensure protocols are followed ☐ Address any safety concerns
• Maintain communication with stakeholders due weekly
  ☐ Prepare progress reports ☐ Hold meetings ☐ Address concerns
• Maintain production quality due throughout production
  ☐ Monitor production process ☐ Ensure high standards are met ☐ Address any quality issues
• Manage production budget due monthly
  ☐ Review expenses ☐ Adjust budget as necessary ☐ Ensure funds are available
• Review dailies due daily
  ☐ Watch daily footage ☐ Provide feedback ☐ Make necessary changes
• Finalize script due in 1 week
  ☐ Review script ☐ Make necessary changes ☐ Get approval from stakeholders
• Casting call due in 2 weeks
  ☐ Prepare casting brief ☐ Organize auditions ☐ Select cast
• Schedule production due in 1 month
  ☐ Coordinate with cast and crew ☐ Prepare production schedule ☐ Ensure all resources are available
• Secure funding due in 2 months
  ☐ Prepare budget ☐ Identify potential investors ☐ Pitch to investors

Important but Not Urgent

• Evaluate production process due at end of production
  ☐ Collect feedback from team ☐ Identify strengths and weaknesses ☐ Implement lessons learned in future projects
• Secure filming locations due in 3 weeks
  ☐ Scout for locations ☐ Secure permits ☐ Arrange logistics
• Secure equipment due in 5 weeks
  ☐ List necessary equipment ☐ Check availability ☐ Make reservations or purchases
• Coordinate with post-production team due in 6 weeks
  ☐ Discuss production timeline ☐ Share creative vision ☐ Arrange for resources
• Coordinate with distribution partners due in 4 months
  ☐ Identify potential distributors ☐ Negotiate agreements ☐ Coordinate film release

Urgent but Not Important

• Arrange for marketing and promotion due in 10 weeks
  ☐ Coordinate with marketing team ☐ Prepare marketing plan ☐ Arrange for promotional events
• Release press kit due in 3.5 months
  ☐ Prepare press releases ☐ Coordinate with PR team ☐ Distribute to media

Neither Urgent nor Important

• Organize wrap party due at end of production
  ☐ Select venue ☐ Arrange for food and drinks ☐ Send out invitations
• Plan premiere due in 3 months
  ☐ Select venue ☐ Arrange logistics ☐ Send out invitations