Time Management & Task Tracking Template

Time Management & Task Tracking in Priority Matrix

Efficiently manage and track tasks to ensure no deadlines are missed.

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Proposed Tasks

Not Critical & Deferred

• Task 1: Define project scope due in 1 day
  ☐ Identify all tasks ☐ Prioritize tasks ☐ Set deadlines for tasks
• Task 13: Set up task labels due in 1 day
  ☐ Identify categories for task labels ☐ Set up labels in GTD system ☐ Label tasks
• Task 18: Set up task deadlines due in 1 day
  ☐ Identify deadlines for tasks ☐ Set up deadlines in GTD system ☐ Review tasks by deadline
• Task 8: Update GTD system due in 2 days
  ☐ Add new tasks ☐ Remove completed tasks ☐ Update task priorities
• Task 2: Set up GTD system due in 1 week
  ☐ Select GTD tool ☐ Input tasks into GTD tool ☐ Label and categorize tasks
• Task 9: Delegate tasks due in 1 week
  ☐ Identify tasks that can be delegated ☐ Assign tasks to team members ☐ Follow up on delegated tasks
• Task 14: Set up task categories due in 1 week
  ☐ Identify categories for tasks ☐ Set up categories in GTD system ☐ Categorize tasks
• Task 19: Review and adjust task deadlines due in 1 week
  ☐ Review task deadlines ☐ Adjust task deadlines based on changing needs ☐ Update task deadlines in GTD system
• Task 3: Review tasks and deadlines due in 2 weeks
  ☐ Review all tasks ☐ Adjust deadlines if necessary ☐ Mark off completed tasks
• Task 10: Organize tasks by project due in 2 weeks
  ☐ Identify tasks by project ☐ Group tasks by project in GTD system ☐ Review tasks by project
• Task 15: Set up task filters due in 2 weeks
  ☐ Identify filters for tasks ☐ Set up filters in GTD system ☐ Filter tasks
• Task 20: Organize tasks by team member due in 2 weeks
  ☐ Identify tasks by team member ☐ Group tasks by team member in GTD system ☐ Review tasks by team member
• Task 4: Conduct weekly review due in 3 weeks
  ☐ Review tasks completed in the past week ☐ Adjust task priorities ☐ Set goals for the coming week
• Task 11: Set up task reminders due in 3 weeks
  ☐ Set up reminders for tasks in GTD system ☐ Review and adjust reminders as needed ☐ Test reminder system
• Task 16: Review and adjust task categories due in 3 weeks
  ☐ Review task categories ☐ Adjust task categories based on changing needs ☐ Update task categories in GTD system
• Task 5: Conduct monthly review due in 1 month
  ☐ Review tasks completed in the past month ☐ Adjust task priorities ☐ Set goals for the coming month
• Task 12: Review and adjust task priorities due in 1 month
  ☐ Review task priorities ☐ Adjust task priorities based on changing needs ☐ Update task priorities in GTD system
• Task 17: Review and adjust task filters due in 1 month
  ☐ Review task filters ☐ Adjust task filters based on changing needs ☐ Update task filters in GTD system
• Task 6: Conduct quarterly review due in 3 months
  ☐ Review tasks completed in the past quarter ☐ Adjust task priorities ☐ Set goals for the coming quarter
• Task 7: Conduct annual review due in 1 year
  ☐ Review tasks completed in the past year ☐ Adjust task priorities ☐ Set goals for the coming year