Template Project for Ongoing Tasks

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Non-profits often manage multiple projects simultaneously, making it crucial to keep everything organized and on schedule. This template helps Directors ensure all ongoing projects are progressing as planned and identify any potential bottlenecks quickly. With detailed tasks and subtasks, you can effectively oversee project development, allocate resources, and communicate with stakeholders.

By using this template, you can maintain a clear overview of your projects, address issues promptly, and ensure successful project execution from start to finish.

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Template Project for Ongoing Tasks for Priority Matrix

Template Project for Ongoing Tasks in Priority Matrix

Keep ongoing non-profit projects on track and identify potential bottlenecks with this comprehensive task template.

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Proposed Tasks

Critical and Immediate

  • Task 1: Project Kick-off Meeting due in 1 day
    ☐ Prepare agenda ☐ Invite relevant stakeholders ☐ Set goals and expectations
  • Task 2: Define Project Scope due in 1 week
    ☐ Identify key deliverables ☐ Outline project boundaries
  • Task 8: Conduct Mid-project Review due in 3 months
    ☐ Assess team performance ☐ Identify areas for improvement
  • Task 10: Prepare for Project Closure due in 5 months
    ☐ Begin wrapping up tasks ☐ Plan for project handover
  • Task 11: Conduct Final Review due in 6 months
    ☐ Evaluate project success ☐ Identify lessons learned
  • Task 12: Project Closure Meeting due in 7 months
    ☐ Present final report ☐ Celebrate team success
  • Task 17: Final Report Submission due in 1 year
    ☐ Compile final report ☐ Submit to relevant stakeholders

Important but not Immediate

  • Task 19: Future Planning due in 14 months
    ☐ Plan for future projects ☐ Apply lessons learned
  • Task 3: Develop Project Plan due in 2 weeks
    ☐ Determine required resources ☐ Establish timeline ☐ Identify potential risks
  • Task 4: Allocate Resources due in 3 weeks
    ☐ Assign tasks to team members ☐ Procure necessary materials
  • Task 7: Review and Adjust Project Plan due in 2 months
    ☐ Evaluate project status ☐ Make necessary changes to plan
  • Task 9: Update Risk Assessment due in 4 months
    ☐ Identify new risks ☐ Update mitigation strategies

Not Critical but Immediate

  • Task 5: Conduct Weekly Check-ins due in 1 month
    ☐ Review progress ☐ Address any issues
  • Task 6: Update Stakeholders due in 5 weeks
    ☐ Prepare progress report ☐ Arrange meeting

Not Critical or Immediate

  • Task 18: Budget Review due in 13 months
    ☐ Analyze budget expenditure ☐ Plan for future budgeting
  • Task 20: Celebrate Success due in 15 months
    ☐ Plan celebration ☐ Recognize team effort
  • Task 13: Post-project Evaluation due in 8 months
    ☐ Document project experience ☐ Archive project files
  • Task 14: Resource Audit due in 9 months
    ☐ Review resource usage ☐ Plan for future allocation
  • Task 15: Stakeholder Feedback due in 10 months
    ☐ Collect feedback ☐ Implement changes for future projects
  • Task 16: Team Debrief due in 11 months
    ☐ Discuss team experience ☐ Plan for future team improvement