Preparation of Book Club Project Template

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Organize a successful and engaging book club for teens with this comprehensive template. From selecting relevant books to preparing discussion points, and from creating marketing materials to coordinating with guest speakers, this template covers all aspects to ensure your book club is a hit.

Follow the step-by-step guide to meticulously plan, execute, and analyze your book club activities, ensuring a memorable and enriching experience for all participants.

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Preparation of Book Club Project for Priority Matrix

Preparation of Book Club Project in Priority Matrix

Prepare a comprehensive and engaging book club for teens with this detailed project template.

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Proposed Tasks

High Impact, Quick Wins

  • Create Reading Schedule
    ☐ Divide books into readable segments ☐ Allocate each segment to a specific date
  • Develop Discussion Points
    ☐ Identify key points/themes in each book ☐ Create discussion questions
  • Plan Next Book Club
    ☐ Use feedback to improve next event ☐ Start planning for next book club
  • Select Relevant Books
    ☐ Research popular and relevant books ☐ Read reviews and summaries ☐ Finalize book selection

High Impact, Long Term

  • Distribute Marketing Materials
    ☐ Place flyers and posters in visible areas ☐ Post online marketing content
  • Finalize Guest List
    ☐ Review and confirm RSVPs ☐ Prepare name tags
  • Prepare for Possible Issues
    ☐ Have backup books in case of unavailability ☐ Prepare contingency plan for technical issues
  • Prepare Marketing Materials
    ☐ Create flyers and posters ☐ Prepare online marketing content

Low Impact, Quick Wins

  • Analyze Feedback
    ☐ Collect and review feedback forms ☐ Identify areas for improvement
  • Coordinate with Guest Speakers
    ☐ Contact potential guest speakers ☐ Arrange schedule with confirmed speakers
  • Prepare Feedback Forms
    ☐ Create feedback form ☐ Print and distribute forms at event
  • Prepare Handouts
    ☐ Print discussion questions ☐ Prepare book summaries
  • Set Up Online Platform
    ☐ Choose suitable platform ☐ Create event on platform

Low Priority / Etc.

  • Document the Event
    ☐ Arrange for a photographer/videographer ☐ Take notes during discussion
  • Post-Event Cleanup
    ☐ Ensure venue is cleaned ☐ Return any borrowed equipment
  • Post-Event Follow Up
    ☐ Send thank you notes to attendees ☐ Share photos/videos from event
  • Prepare Ice Breaker Activities
    ☐ Research suitable activities ☐ Prepare necessary materials
  • Prepare Venue
    ☐ Arrange seating ☐ Check audio/visual equipment
  • Procure Refreshments
    ☐ Decide on menu ☐ Order food and drinks
  • Send Reminders
    ☐ Send email reminders ☐ Post reminders on social media