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Streamline your mining team's communication and task tracking with this comprehensive template. Ensure everyone stays informed and aligned by seamlessly sharing updates, tasks, and notes. This template is designed to improve safety and productivity through effective collaboration and timely updates.
Utilize this template to set up a task management system, train your team, and maintain ongoing updates. Regular reviews and system maintenance will help you adapt and optimize the workflow continuously.
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Team Project for Task Tracking and Sharing in Priority Matrix
Enhance team communication and task management in the mining industry for improved safety and productivity.
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Proposed Tasks
Minor Tasks
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Task 10: Updating Team on New Tasks (ongoing task)
☐ Inform the team about new tasks ☐ Clarify any doubts regarding tasks -
Task 11: Ensuring Task Completion within Time Frame (ongoing task)
☐ Monitor task progress ☐ Ensure tasks are completed within set time frame -
Task 12: Addressing Task Related Queries (ongoing task)
☐ Provide assistance with task related queries ☐ Resolve any issues -
Task 13: Ensuring Safe Work Practices (ongoing task)
☐ Monitor safety compliance ☐ Address any safety issues -
Task 14: Coordinating with Other Departments (ongoing task)
☐ Coordinate with other departments for task related needs ☐ Ensure smooth inter-departmental communication -
Task 15: Updating Management on Task Progress (ongoing task)
☐ Prepare progress reports ☐ Present reports to management -
Task 16: Ensuring Task Quality (ongoing task)
☐ Monitor task quality ☐ Address any quality issues -
Task 17: Task Delegation (ongoing task)
☐ Delegate tasks based on team strengths ☐ Monitor delegated tasks -
Task 18: Task Prioritization (ongoing task)
☐ Prioritize tasks based on urgency and impact ☐ Update task order in the system -
Task 4: Regularly Update Task Progress (ongoing task)
☐ Update task progress daily ☐ Address any issues or bottlenecks -
Task 5: Weekly Team Update Meetings (ongoing task)
☐ Prepare weekly updates ☐ Conduct meetings ☐ Document meeting minutes -
Task 6: Monthly Review of Task Management System (due end of every month)
☐ Review effectiveness of system ☐ Make necessary improvements -
Task 8: Yearly Audit of Task Management System (due end of the year)
☐ Conduct a comprehensive audit ☐ Implement necessary changes based on audit findings -
Task 9: Update Task Management System with New Tasks (ongoing task)
☐ Add new tasks to the system ☐ Assign tasks to team members -
Task 1: Setting Up a Task Management System (due in 1 week)
☐ Identify suitable task management tools ☐ Set up the tool for the team ☐ Integrate it with existing systems -
Task 2: Training Team on Using the System (due in 2 weeks)
☐ Prepare training materials ☐ Conduct training sessions ☐ Address queries and concerns -
Task 3: Input Existing Tasks into the System (due in 3 weeks)
☐ Gather all existing tasks ☐ Input tasks into the system ☐ Assign tasks to team members -
Task 19: Regular Feedback Sessions (due every 2 months)
☐ Gather feedback from the team ☐ Implement changes based on feedback -
Task 7: Regular System Maintenance (due every 3 months)
☐ Perform system checks ☐ Address any technical issues -
Task 20: Team Building Activities (due every 6 months)
☐ Plan team building activities ☐ Conduct activities