Team Task Tracking and Sharing Project Template

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Enhance your team's collaboration and productivity with our Team Task Tracking and Sharing template. This template guides you through setting up a project management tool, training your team, and establishing protocols for task tracking, prioritization, and completion.

By following this template, you can ensure that your team stays informed, aligned, and focused on unified objectives, leading to top-notch project execution.

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Team Task Tracking and Sharing Project for Priority Matrix

Team Task Tracking and Sharing Project in Priority Matrix

Ensure seamless team collaboration with effective task tracking and sharing.

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Proposed Tasks

High Impact, Quick Wins

  • Task 1: Set Up Project Management Tool
    ☐ Research and choose a project management tool ☐ Set up the tool ☐ Test the tool
  • Task 2: Train Team on Tool Use
    ☐ Create training materials ☐ Conduct training sessions ☐ Address any questions or issues
  • Task 3: Migrate Existing Tasks to Tool
    ☐ Identify all existing tasks ☐ Migrate tasks to new tool ☐ Ensure all tasks are correctly labeled and assigned

High Impact, Long Term

  • Task 4: Set Up Weekly Project Updates
    ☐ Schedule weekly update meetings ☐ Create agenda template
  • Task 5: Create Task Completion Protocol
    ☐ Establish protocol for marking tasks as complete ☐ Train team on protocol
  • Task 6: Establish Task Prioritization System
    ☐ Develop system for prioritizing tasks ☐ Train team on system

Low Impact, Quick Wins

  • Task 7: Set Up System for Tracking Task Progress
    ☐ Choose a system for tracking task progress ☐ Implement system in tool
  • Task 8: Establish Protocol for Adding New Tasks
    ☐ Create protocol for adding new tasks to the tool ☐ Train team on protocol
  • Task 9: Create System for Tracking Deadlines
    ☐ Decide on a system for tracking task deadlines ☐ Implement system in tool

Low Priority / Maintenance Tasks

  • Task 10: Set Up System for Sharing Notes and Documents
    ☐ Choose a system for sharing notes and documents ☐ Implement system in tool