Team Project for Task Tracking and Sharing Template

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Ensure your non-profit team stays aligned and informed with this comprehensive template for task tracking and sharing. From selecting the right project management tool to establishing regular update meetings, this template covers all the steps necessary to improve team coordination.

By following this guide, you can streamline communication, assign roles effectively, and create a structured environment for your team to thrive.

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Team Project for Task Tracking and Sharing for Priority Matrix

Team Project for Task Tracking and Sharing in Priority Matrix

Enhance team coordination and communication with effective task tracking and sharing.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Establish Project Management Tool (Due in 1 week)
    ☐ Research suitable project management tools ☐ Compare features and pricing ☐ Choose the most suitable tool
  • Task 2: Set Up Project on Tool (Due in 1.5 weeks)
    ☐ Set up the project on the chosen tool ☐ Create required categories and labels
  • Task 3: Train Team on Tool Usage (Due in 2 weeks)
    ☐ Arrange a training session ☐ Ensure everyone understands how to use the tool

High Impact, Not Urgent

  • Task 4: Assign Roles and Responsibilities (Due in 2.5 weeks)
    ☐ Assign roles and responsibilities to team members ☐ Ensure everyone knows their role
  • Task 5: Input Initial Tasks (Due in 3 weeks)
    ☐ Input all current tasks into the tool ☐ Assign tasks to team members
  • Task 6: Establish Regular Update Schedule (Due in 3.5 weeks)
    ☐ Decide on a schedule for regular updates ☐ Ensure everyone is aware of the schedule

Low Impact, Urgent

  • Task 8: Regular Update Meetings (Due in ongoing)
    ☐ Hold regular update meetings as per the schedule ☐ Ensure all team members are present
  • Task 7: First Update Meeting (Due in 4 weeks)
    ☐ Hold the first update meeting ☐ Discuss progress and any issues

Low Impact, Not Urgent

  • Task 10: Encourage Feedback (Due in ongoing)
    ☐ Encourage team members to provide feedback ☐ Implement useful suggestions
  • Task 9: Monitor and Adjust (Due in ongoing)
    ☐ Monitor the effectiveness of the system ☐ Make adjustments as needed