Team Task Distribution and Progress Tracking Template

More project-management templates

Ensure effective workload management by distributing tasks evenly among team members and tracking their progress using Priority Matrix. This template helps you prevent burnout and boost productivity through systematic task assignment, progress monitoring, and feedback provision.

With regular reviews, performance recognition, and improvement plans, you can maintain high job satisfaction and achieve your project goals efficiently.

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Team Task Distribution and Progress Tracking for Priority Matrix

Team Task Distribution and Progress Tracking in Priority Matrix

Distribute tasks evenly and track progress to enhance productivity and prevent burnout.

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Proposed Tasks

Urgent and Important

  • Task 1 - Assigning initial tasks to team members
    ☐ Identify tasks ☐ Identify team members' capacity ☐ Assign tasks
  • Task 10 - End-project review
    ☐ Prepare review agenda ☐ Conduct review ☐ Document findings
  • Task 2 - Setting up a task tracking system
    ☐ Identify suitable tracking tool ☐ Configure tracking tool ☐ Train team members on using the tool
  • Task 9 - Mid-project review
    ☐ Prepare review agenda ☐ Conduct review ☐ Document findings

Important, Not Urgent

  • Task 3 - Monitoring team members' progress
    ☐ Check progress daily ☐ Provide feedback ☐ Identify bottlenecks
  • Task 4 - Reassigning tasks if necessary
    ☐ Identify underperforming tasks ☐ Identify team members with capacity ☐ Reassign tasks

Urgent, Not Important

  • Task 5 - Weekly review meetings
    ☐ Prepare meeting agenda ☐ Conduct meeting ☐ Record meeting minutes
  • Task 6 - Monthly progress reports
    ☐ Collect data ☐ Analyze data ☐ Prepare report

Not Urgent, Not Important

  • Task 7 - Performance recognition
    ☐ Identify top performers ☐ Plan recognition ☐ Execute recognition
  • Task 8 - Performance improvement plan for underperformers
    ☐ Identify underperformers ☐ Plan improvement ☐ Execute plan