Team Project Tracking and Sharing Template

Team Project Tracking and Sharing in Priority Matrix

Enhance team collaboration with seamless project tracking and sharing for efficient project completion.

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Proposed Tasks

Critical and Immediate

• Assign Roles and Responsibilities
  ☐ Assign roles to team members ☐ Define responsibilities for each role
• Assign Tasks to Team Members
  ☐ Assign tasks to team members ☐ Ensure everyone knows their tasks and deadlines
• Create Task Breakdown and Timeline
  ☐ Breakdown project into smaller tasks ☐ Create a project timeline
• Define Project Scope and Objectives
  ☐ Define project scope ☐ Outline project objectives
• Establish Project Management Tool
  ☐ Select a project management tool ☐ Acquire necessary licenses ☐ Setup accounts for all team members
• Training on Project Management Tool
  ☐ Organize a training session ☐ Ensure everyone understands the tool's features and functionalities

Critical but not Immediate

• Create a Document Repository
  ☐ Set up a shared folder for all project-related documents ☐ Ensure all team members have access
• Establish Communication Channels
  ☐ Identify primary and secondary communication channels ☐ Ensure everyone is connected
• Monitor Project Progress
  ☐ Regularly check the project management tool for progress updates ☐ Address any issues or delays promptly
• Set Up Regular Team Meetings
  ☐ Schedule regular team meetings ☐ Prepare agenda for each meeting

Not Critical but Immediate

• Encourage Team Collaboration
  ☐ Promote a collaborative work environment ☐ Encourage team members to share ideas and feedback
• Provide Regular Progress Updates
  ☐ Update the team on project progress on a regular basis ☐ Address any concerns or queries
• Recognize Team Efforts
  ☐ Regularly recognize and appreciate team efforts ☐ Provide constructive feedback
• Resolve Team Conflicts
  ☐ Address any team conflicts promptly ☐ Ensure a positive work environment is maintained

Not Critical or Immediate

• Celebrate Project Success
  ☐ Organize a team celebration upon successful completion of the project ☐ Appreciate everyone's efforts
• Conduct Project Review
  ☐ Conduct a project review at the end of the project ☐ Identify lessons learned
• Ensure Quality of Work
  ☐ Regularly review the quality of work ☐ Identify areas for improvement
• Maintain Project Documentation
  ☐ Keep all project documents up-to-date ☐ Ensure all documents are stored in the shared repository
• Plan for Future Projects
  ☐ Use lessons learned to plan for future projects ☐ Make necessary changes to the project management process
• Provide Project Closure Report
  ☐ Prepare a project closure report ☐ Share the report with all stakeholders