Team Project Tracking and Sharing Template

Team Project Tracking and Sharing in Priority Matrix

Share project updates, tasks, and notes to ensure team alignment and effective collaboration.

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Proposed Tasks

Critical and Urgent

• Task 15: Resolve project issues (as needed)
  ☐ Identify and document project issues ☐ Develop issue resolution strategies ☐ Implement strategies and monitor results
• Task 1: Set up the project management tool (due in 1 day)
  ☐ Research suitable project management tools ☐ Select a tool that fits the team's needs ☐ Set up the tool and create a project
• Task 5: Establish communication channels (due in 2 days)
  ☐ Set up a dedicated communication channel ☐ Ensure all team members are connected ☐ Establish communication protocols
• Task 9: Train team on project management tool (due in 3 days)
  ☐ Develop training materials ☐ Conduct training sessions ☐ Ensure all team members can use the tool effectively
• Task 3: Create a work breakdown structure (due in 1 week)
  ☐ Identify all necessary tasks ☐ Break down tasks into manageable pieces ☐ Assign tasks to team members
• Task 10: Begin project work (due in 2 weeks)
  ☐ Ensure all preparatory tasks are complete ☐ Begin work on project tasks ☐ Monitor progress and adjust as necessary

Critical, Not Urgent

• Task 16: Conduct project reviews (at project milestones)
  ☐ Review project progress ☐ Evaluate project performance ☐ Make necessary adjustments
• Task 2: Define project scope (due in 3 days)
  ☐ Identify project objectives ☐ List project deliverables ☐ Define project boundaries
• Task 6: Set project roles and responsibilities (due in 3 days)
  ☐ Identify key stakeholders ☐ Define roles and responsibilities for each team member ☐ Communicate roles and responsibilities to the team
• Task 4: Develop a project schedule (due in 1 week)
  ☐ Estimate task durations ☐ Sequence tasks appropriately ☐ Identify project milestones
• Task 7: Develop risk management plan (due in 2 weeks)
  ☐ Identify potential risks ☐ Assess risk impact and likelihood ☐ Develop mitigation strategies
• Task 8: Create project budget (due in 2 weeks)
  ☐ Estimate project costs ☐ Identify funding sources ☐ Develop a budget plan

Not Critical, Urgent

• Task 11: Conduct weekly project meetings (ongoing)
  ☐ Prepare meeting agendas ☐ Conduct meetings ☐ Follow up on action items
• Task 12: Update project schedule (ongoing)
  ☐ Monitor task progress ☐ Update project schedule as necessary ☐ Communicate schedule changes to the team
• Task 13: Monitor project risks (ongoing)
  ☐ Regularly review risk register ☐ Update risk assessments as necessary ☐ Implement mitigation strategies as needed
• Task 14: Manage project budget (ongoing)
  ☐ Monitor project spending ☐ Update budget forecasts as necessary ☐ Communicate budget status to key stakeholders
• Task 17: Communicate project status (ongoing)
  ☐ Prepare project status reports ☐ Distribute reports to key stakeholders ☐ Address stakeholder concerns
• Task 18: Close out project tasks (as they are completed)
  ☐ Verify task completion ☐ Document task results ☐ Close out task in project management tool

Not Critical/Not Urgent

• Task 19: Conduct project closeout (at project end)
  ☐ Ensure all tasks are complete ☐ Document project results ☐ Conduct project closeout meeting
• Task 20: Prepare final project report (at project end)
  ☐ Collect project data ☐ Prepare final project report ☐ Distribute report to key stakeholders