Team Project for Task Tracking and Sharing Template

Team Project for Task Tracking and Sharing in Priority Matrix

Ensure team alignment and efficient project management with task, update, and note sharing.

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Proposed Tasks

Critical Tasks

• Task 1: Set up Centralized Project Dashboard - Due in 1 week
  ☐ Research suitable project management tools ☐ Set up project dashboard ☐ Test functionality
• Task 2: Invite Team Members to Project Dashboard - Due in 1.5 weeks
  ☐ Create user accounts for team members ☐ Send out invitations ☐ Verify all members have access
• Task 4: Implement Task Tracking System - Due in 3 weeks
  ☐ Define task categories ☐ Implement task tracking system in dashboard ☐ Test functionality
• Task 6: Implement Update Sharing System - Due in 5 weeks
  ☐ Define update categories ☐ Implement update sharing system in dashboard ☐ Test functionality
• Task 8: Implement Note Sharing System - Due in 7 weeks
  ☐ Define note categories ☐ Implement note sharing system in dashboard ☐ Test functionality
• Task 11: Implement Feedback - Due in 10 weeks
  ☐ Review feedback ☐ Make necessary adjustments to dashboard ☐ Test functionality
• Task 12: Conduct Final Review - Due in 11 weeks
  ☐ Review project dashboard ☐ Confirm all tasks, updates, and notes are visible and accurately represented ☐ Make any necessary final adjustments
• Task 13: Launch Project Dashboard - Due in 12 weeks
  ☐ Announce launch to team ☐ Ensure all team members have access and understand how to use the dashboard ☐ Encourage team members to start using the dashboard for all project tasks, updates, and notes

Important, Not Urgent

• Task 3: Provide Training Session for Team Members - Due in 2 weeks
  ☐ Prepare training materials ☐ Schedule training session ☐ Conduct training
• Task 5: Populate Task Tracking System with Initial Tasks - Due in 4 weeks
  ☐ Collect initial tasks from team members ☐ Input tasks into tracking system ☐ Verify tasks are visible to all team members
• Task 7: Populate Update Sharing System with Initial Updates - Due in 6 weeks
  ☐ Collect initial updates from team members ☐ Input updates into sharing system ☐ Verify updates are visible to all team members
• Task 9: Populate Note Sharing System with Initial Notes - Due in 8 weeks
  ☐ Collect initial notes from team members ☐ Input notes into sharing system ☐ Verify notes are visible to all team members
• Task 15: Conduct Follow-up Training Session - Due in 16 weeks
  ☐ Prepare training materials based on issues identified ☐ Schedule training session ☐ Conduct training
• Task 20: Conduct Project Review - Due in 26 weeks
  ☐ Review project outcomes ☐ Document lessons learned ☐ Plan for future enhancements

Urgent, Not Important

• Task 10: Conduct Feedback Session - Due in 9 weeks
  ☐ Schedule feedback session ☐ Conduct feedback session ☐ Document feedback
• Task 14: Monitor Dashboard Usage - Due in 14 weeks
  ☐ Monitor dashboard usage ☐ Identify any issues or obstacles in usage ☐ Address issues and remove obstacles
• Task 19: Monitor Dashboard Usage - Due in 24 weeks
  ☐ Monitor dashboard usage ☐ Identify any further issues or obstacles in usage ☐ Address issues and remove obstacles

Low Priority Tasks

• Task 16: Implement Task Tracking System Enhancements - Due in 18 weeks
  ☐ Identify required enhancements ☐ Implement enhancements ☐ Test functionality
• Task 17: Implement Update Sharing System Enhancements - Due in 20 weeks
  ☐ Identify required enhancements ☐ Implement enhancements ☐ Test functionality
• Task 18: Implement Note Sharing System Enhancements - Due in 22 weeks
  ☐ Identify required enhancements ☐ Implement enhancements ☐ Test functionality