Team Project for Task Tracking & Sharing Template

Team Project for Task Tracking & Sharing in Priority Matrix

Streamline event management with seamless task tracking and sharing for effective collaboration.

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Proposed Tasks

Critical Tasks

• Task 14: Post-Event Reporting - Due After Each Event
  ☐ Prepare post-event reports ☐ Share reports with clients and team members
• Task 1: Create a Task Tracking System - Due in 1 Week
  ☐ Research best practices for task tracking ☐ Choose a suitable platform for task tracking ☐ Set up the task tracking system
• Task 2: Identify Key Tasks - Due in 2 Weeks
  ☐ Identify all tasks related to event management ☐ Prioritize the tasks ☐ Assign tasks to team members
• Task 3: Develop Task Sharing Protocol - Due in 3 Weeks
  ☐ Establish a process for sharing tasks with team members ☐ Train team members on how to use the task sharing system

Important, Not Urgent

• Task 10: Risk Management - Due As Needed
  ☐ Identify potential risks for each event ☐ Develop risk mitigation strategies
• Task 12: Event Evaluation - Due After Each Event
  ☐ Evaluate the success of each event ☐ Identify areas for improvement
• Task 13: Feedback Collection - Due After Each Event
  ☐ Collect feedback from attendees, clients, and team members ☐ Update task tracking system with feedback-related tasks
• Task 9: Budget Management - Due Monthly
  ☐ Track event budget ☐ Update task tracking system with budget-related tasks
• Task 4: Monitor Task Completion - Due in 1 Month
  ☐ Track the progress of tasks ☐ Update task status as necessary
• Task 5: Review Task Tracking System - Due in 6 Weeks
  ☐ Evaluate the effectiveness of the task tracking system ☐ Make improvements as necessary

Urgent, Not Important

• Task 6: Regular Team Meetings - Due Every Week
  ☐ Hold weekly team meetings to discuss task progress ☐ Address any issues or concerns

Delegable Tasks

• Task 11: Event Promotion - Due As Needed
  ☐ Develop and implement event promotion strategies ☐ Update task tracking system with promotion-related tasks
• Task 15: Staffing - Due As Needed
  ☐ Manage staffing for each event ☐ Update task tracking system with staffing-related tasks
• Task 16: Venue Selection - Due As Needed
  ☐ Select venues for each event ☐ Update task tracking system with venue-related tasks
• Task 17: Event Design - Due As Needed
  ☐ Design event layout and décor ☐ Update task tracking system with design-related tasks
• Task 18: Catering Management - Due As Needed
  ☐ Manage catering for each event ☐ Update task tracking system with catering-related tasks
• Task 19: Entertainment Booking - Due As Needed
  ☐ Book entertainment for each event ☐ Update task tracking system with entertainment-related tasks
• Task 20: Event Technology Management - Due As Needed
  ☐ Manage technology needs for each event ☐ Update task tracking system with technology-related tasks
• Task 7: Vendor Coordination - Due As Needed
  ☐ Coordinate with vendors for event needs ☐ Update task tracking system with vendor-related tasks
• Task 8: Client Communication - Due As Needed
  ☐ Communicate with clients about event progress ☐ Update task tracking system with client-related tasks