Team Project for Task Tracking and Sharing Template

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Enhance your team's collaboration and efficiency with this comprehensive template designed for seamless task tracking and sharing. Keep your team aligned and informed by setting up a project management tool, creating standardized task templates, assigning roles, and ensuring effective communication through various notification and update systems.

This template is tailored for charities and non-profits to improve their project management capabilities, ensuring that all team members work towards unified objectives. Follow the step-by-step guide to set up and train your team on using the tool effectively, ultimately boosting your organization's effectiveness and impact.

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Team Project for Task Tracking and Sharing for Priority Matrix

Team Project for Task Tracking and Sharing in Priority Matrix

Streamline team collaboration with seamless task tracking and sharing.

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Proposed Tasks

High Urgency, High Importance

  • Task 1: Set Up Project Management Tool - Due in 1 week
    ☐ Select a project management tool ☐ Set up a project ☐ Add all team members
  • Task 2: Create a Task Template - Due in 2 weeks
    ☐ Design a standardized task template ☐ Share it with the team for feedback ☐ Finalize the template
  • Task 9: Set Up Task Dependencies - Due in 9 weeks
    ☐ Identify task dependencies ☐ Set up task dependencies in the tool
  • Task 15: Set Up Task Reports - Due in 15 weeks
    ☐ Enable task reports ☐ Train team on generating and reading task reports

Low Urgency, High Importance

  • Task 3: Assign Roles - Due in 3 weeks
    ☐ Identify roles ☐ Assign roles to team members
  • Task 4: Train Team on Using the Tool - Due in 1 month
    ☐ Prepare a training guide ☐ Conduct a training session
  • Task 10: Set Up Task Status Tracking - Due in 10 weeks
    ☐ Define task status categories ☐ Set up task status tracking in the tool
  • Task 16: Set Up Task Archives - Due in 16 weeks
    ☐ Enable task archives ☐ Train team on using task archives

High Urgency, Low Importance

  • Task 5: Set Up Notifications - Due in 5 weeks
    ☐ Set up email notifications ☐ Set up in-app notifications
  • Task 6: Create a Task List - Due in 6 weeks
    ☐ Create a list of tasks ☐ Assign tasks to team members
  • Task 11: Set Up Task Comments - Due in 11 weeks
    ☐ Enable task comments ☐ Train team on using task comments
  • Task 12: Set Up Task Attachments - Due in 12 weeks
    ☐ Enable task attachments ☐ Train team on using task attachments
  • Task 17: Set Up Task Reminders - Due in 17 weeks
    ☐ Enable task reminders ☐ Train team on using task reminders
  • Task 18: Set Up Task Tags - Due in 18 weeks
    ☐ Define task tags ☐ Train team on using task tags

Low Urgency, Low Importance

  • Task 7: Set Up Task Prioritization - Due in 7 weeks
    ☐ Define task priority levels ☐ Assign priority levels to tasks
  • Task 8: Set Up Task Deadlines - Due in 8 weeks
    ☐ Set deadlines for tasks ☐ Notify team members of their task deadlines
  • Task 13: Set Up Task Updates - Due in 13 weeks
    ☐ Enable task updates ☐ Train team on using task updates
  • Task 14: Set Up Task Reviews - Due in 14 weeks
    ☐ Set up task review process ☐ Train team on the review process
  • Task 19: Set Up Task Search - Due in 19 weeks
    ☐ Enable task search ☐ Train team on using task search
  • Task 20: Set Up Task Filters - Due in 20 weeks
    ☐ Define task filters ☐ Train team on using task filters