Team Project for Task Tracking and Sharing Template

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Effective collaboration is key in the non-profit sector. This template helps you seamlessly share updates, tasks, and notes with your team, ensuring everyone stays informed and aligned. From setting up project management software to conducting weekly task review meetings, this guide covers all essential steps to enhance team collaboration.

Implementing this template will help your team stay updated on key tasks, track progress, and improve overall efficiency in achieving your mission.

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Team Project for Task Tracking and Sharing for Priority Matrix

Team Project for Task Tracking and Sharing in Priority Matrix

Seamlessly share updates, tasks, and notes with your team to stay informed and aligned.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Set up project management software (due in 1 day)
    ☐ Research best software ☐ Purchase and install software ☐ Set up initial project and task structure
  • Task 4: Set up task sharing (due in 1 day)
    ☐ Enable task sharing in software ☐ Test task sharing functionality
  • Task 7: Set up software notifications (due in 2 days)
    ☐ Enable notifications in software ☐ Test notification functionality
  • Task 12: Set up task reminders (due in 2 days)
    ☐ Enable reminders in software ☐ Test reminder functionality
  • Task 3: Create initial task list (due in 3 days)
    ☐ Identify all current tasks ☐ Input tasks into software ☐ Assign tasks to team members
  • Task 2: Train team on software use (due in 1 week)
    ☐ Prepare training materials ☐ Conduct training session ☐ Provide follow-up support

High Impact, Not Urgent

  • Task 10: Regularly check in with team members (ongoing)
    ☐ Schedule regular check-ins ☐ Discuss task progress and challenges
  • Task 5: Regularly update task status (ongoing)
    ☐ Update task status as tasks progress ☐ Communicate updates to team
  • Task 6: Conduct weekly task review meetings (ongoing)
    ☐ Schedule meetings ☐ Prepare meeting agenda ☐ Lead meetings
  • Task 8: Create project documentation (due in 1 week)
    ☐ Document project goals and processes ☐ Share documentation with team
  • Task 9: Develop task prioritization system (due in 1 week)
    ☐ Research task prioritization methods ☐ Implement prioritization system in software

Low Impact, Urgent

  • Task 11: Manage task dependencies (ongoing)
    ☐ Identify task dependencies ☐ Input dependencies into software
  • Task 13: Regularly backup project data (ongoing)
    ☐ Set up automatic backups ☐ Regularly verify backup integrity
  • Task 16: Manage task conflicts (ongoing)
    ☐ Identify task conflicts ☐ Resolve conflicts
  • Task 17: Update task list (ongoing)
    ☐ Add new tasks as they arise ☐ Remove completed tasks

Low Impact, Not Urgent

  • Task 14: Conduct task completion reviews (ongoing)
    ☐ Review completed tasks ☐ Identify lessons learned
  • Task 15: Regularly update project goals (ongoing)
    ☐ Review project goals ☐ Update goals as necessary
  • Task 19: Implement software improvements (ongoing)
    ☐ Identify potential software improvements ☐ Implement improvements
  • Task 18: Evaluate software effectiveness (due in 1 month)
    ☐ Collect team feedback on software ☐ Evaluate software's effectiveness in meeting project goals
  • Task 20: Maintain software license (due in 1 year)
    ☐ Monitor software license expiration date ☐ Renew license as necessary