Team Project Task Tracker Template

Team Project Task Tracker in Priority Matrix

Keep your team aligned with seamless project updates, task sharing, and notes.

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2. Start adding your items to the matrix
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Proposed Tasks

High Priority & Immediate

• Task 1: Define Project Scope - due in 2 days
  ☐ Identify project objectives ☐ Define project deliverables ☐ Identify project stakeholders
• Task 2: Set Up Project Management Tool - due in 1 week
  ☐ Select a project management tool ☐ Set up project in the tool ☐ Invite team members to the tool
• Task 3: Create Task List - due in 1 week
  ☐ Identify all tasks needed for the project ☐ Assign tasks to team members ☐ Set deadlines for each task
• Task 4: Set Up Communication Channels - due in 1.5 weeks
  ☐ Identify preferred communication channels ☐ Set up communication channels ☐ Communicate channels to team members
• Task 5: Organize Kick-Off Meeting - due in 2 weeks
  ☐ Schedule kick-off meeting ☐ Prepare agenda for the meeting ☐ Invite team members to the meeting

High Priority & Long-Term

• Task 6: Conduct Risk Assessment - due in 3 weeks
  ☐ Identify potential risks ☐ Analyze the impact of each risk ☐ Develop risk mitigation strategies
• Task 7: Define Success Criteria - due in 3.5 weeks
  ☐ Identify project success criteria ☐ Communicate success criteria to team members

Low Priority & Immediate

• Task 10: Organize Weekly Meetings - ongoing task
  ☐ Schedule weekly meetings ☐ Prepare agenda for each meeting ☐ Invite team members to the meetings
• Task 17: Update Project Management Tool - ongoing task
  ☐ Regularly update the project management tool with task progress ☐ Ensure all team members are using the tool effectively
• Task 18: Handle Project Changes - ongoing task
  ☐ Identify any changes to the project ☐ Evaluate the impact of the changes ☐ Implement changes as needed
• Task 19: Resolve Project Issues - ongoing task
  ☐ Identify any issues with the project ☐ Resolve issues as they arise
• Task 20: Communicate Project Status - ongoing task
  ☐ Regularly communicate project status to team members and stakeholders ☐ Ensure everyone is informed and aligned
• Task 8: Monitor Project Progress - ongoing task
  ☐ Regularly check project progress ☐ Update task list as needed ☐ Communicate updates to team members
• Task 9: Review Completed Tasks - ongoing task
  ☐ Review completed tasks ☐ Provide feedback to team members

Low Priority & Long-Term

• Task 11: Conduct Project Evaluation - due in 6 months
  ☐ Evaluate project performance against success criteria ☐ Identify areas for improvement ☐ Implement changes as needed
• Task 12: Prepare Project Report - due in 7 months
  ☐ Collect and analyze project data ☐ Prepare project report ☐ Present report to stakeholders
• Task 13: Organize Project Close-Out Meeting - due in 7.5 months
  ☐ Schedule close-out meeting ☐ Prepare agenda for the meeting ☐ Invite team members to the meeting
• Task 14: Archive Project Documents - due in 8 months
  ☐ Collect all project documents ☐ Archive documents in a secure location
• Task 15: Conduct Project Debrief - due in 8.5 months
  ☐ Identify lessons learned from the project ☐ Conduct project debrief with team members ☐ Document lessons learned for future projects
• Task 16: Celebrate Project Completion - due in 9 months
  ☐ Organize a celebration for project completion ☐ Invite team members to the celebration