Team Project Setup and Task Tracking Template

Team Project Setup and Task Tracking in Priority Matrix

Ensure effective collaboration and task tracking for your creative team with this comprehensive project setup template.

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Proposed Tasks

High Impact, Quick Wins

• Define Project Scope and Deliverables (due in 1 day)
  ☐ Identify project objectives ☐ Define project deliverables ☐ Set project timeline
• Identify Team Roles and Responsibilities (due in 2 days)
  ☐ Outline individual roles ☐ Assign tasks to team members
• Create a Communication Plan (due in 3 days)
  ☐ Define communication channels ☐ Set frequency of updates ☐ Establish communication norms

High Impact, Long Term

• Create a Task List (due in 1 week)
  ☐ Identify all tasks ☐ Define task deadlines ☐ Assign tasks to team members
• Setup Task Tracking Tool (due in 1 week)
  ☐ Select a task tracking tool ☐ Customize the tool as per project needs ☐ Train team on how to use the tool
• Develop a Risk Management Plan (due in 2 weeks)
  ☐ Identify potential risks ☐ Develop risk mitigation strategies
• Set Up Regular Team Meetings (due in 2 weeks)
  ☐ Schedule weekly team meetings ☐ Define meeting agendas

Low Impact, Quick Wins

• Implement Task Tracking Tool (due in 3 weeks)
  ☐ Input all tasks into the tool ☐ Share access with the team
• Monitor Task Progress (due in 4 weeks)
  ☐ Check task completion status ☐ Address any issues or delays
• Update Task List (due in 5 weeks)
  ☐ Update task statuses ☐ Add any new tasks

Low Priority / Etc.

• Conduct Team Meetings (due in 6 weeks)
  ☐ Discuss task progress ☐ Address any issues or concerns
• Review Project Progress (due in 7 weeks)
  ☐ Review overall project status ☐ Make necessary adjustments
• Communicate Project Status to Stakeholders (due in 8 weeks)
  ☐ Prepare a project status report ☐ Share report with stakeholders
• Resolve Any Project Issues (due in 9 weeks)
  ☐ Identify any project issues ☐ Implement solutions to resolve the issues
• Update Task Tracking Tool (due in 10 weeks)
  ☐ Update task statuses ☐ Add any new tasks
• Conduct Final Project Review (due in 11 weeks)
  ☐ Review overall project performance ☐ Identify lessons learned
• Close Project (due in 12 weeks)
  ☐ Ensure all tasks are completed ☐ Formally close the project