Team Project Coordination and Task Tracking Template

More project-management templates

Align your team with clear task assignments and deadlines to achieve common goals efficiently. This template provides a structured approach for directors to manage and track team projects, from setting up a project management tool to conducting a project review.

With this template, you can enhance team alignment, monitor progress regularly, and provide stakeholders with timely updates, ensuring a smooth project execution process.

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Team Project Coordination and Task Tracking for Priority Matrix

Team Project Coordination and Task Tracking in Priority Matrix

Ensure effective team coordination by sharing key tasks and deadlines, promoting productivity and efficiency.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Set up Project Management Tool - due in 2 days
    ☐ Research and select a suitable project management tool ☐ Set up the tool, including user accounts, permissions, and settings ☐ Prepare a quick guide or tutorial for the team
  • Task 2: Identify Key Projects - due in 1 week
    ☐ Identify and list all ongoing and upcoming projects ☐ Determine the priority and timeline for each project

High Impact, Not Urgent

  • Task 3: Define Tasks for Each Project - due in 2 weeks
    ☐ Break down each project into individual tasks ☐ Assign each task to a team member ☐ Set deadlines for each task
  • Task 4: Share Project Plan with Team - due in 2 weeks
    ☐ Prepare a comprehensive project plan ☐ Share the project plan with the team in a meeting ☐ Collect feedback and adjust the plan as necessary

Low Impact, Urgent

  • Task 5: Monitor Progress Regularly - starting from 2 weeks
    ☐ Regularly check the progress of each task ☐ Address any issues or blockers ☐ Update the project plan as necessary
  • Task 6: Conduct Weekly Team Meetings - starting from 3 weeks
    ☐ Organize weekly team meetings to discuss progress and issues ☐ Adjust task assignments and deadlines as necessary

Low Impact, Not Urgent

  • Task 7: Provide Regular Updates to Stakeholders - starting from 4 weeks
    ☐ Prepare and send regular updates to stakeholders ☐ Address any concerns or questions from stakeholders
  • Task 8: Conduct Project Review - due in 3 months
    ☐ Conduct a project review at the end of each project ☐ Identify lessons learned and areas for improvement